Office Administrator

Connex Education; Wythenshawe; On-site; GBP 18,000 - 23,000; Full time

Job summary

Connex Education in Wythenshawe, Manchester, is seeking a friendly, organised School Office Administrator for maternity cover until May 2027. You will be the first point of contact for students, parents and staff, helping ensure smooth day-to-day office operations.

Strong communication and organisational skills are required, with confident IT abilities (MS Office; SIMS experience desirable). An enhanced DBS and right to work in the UK are needed.

Qualifications

• Experience in an office administration role (school/education setting desirable)
• Excellent communication and interpersonal skills
• Strong organisational skills and ability to multitask
• Confident IT skills: Microsoft Office; SIMS or similar MIS experience desirable

Responsibilities

• Providing a welcoming front-of-house service, greeting visitors and answering the main school telephone
• Managing attendance records and liaising with parents regarding absences
• Handling general administrative duties: filing, data entry and correspondence
• Supporting the Senior Leadership Team and teaching staff with administrative tasks
• Processing incoming and outgoing post, emails and enquiries
• Maintaining accurate student and staff records in line with GDPR and safeguarding
• Assisting with school events, trips and meetings as required
• Handling minor first aid/welfare queries and liaising with parents (training provided)

Skills

Communication skills

Organisational skills

IT skills (MS Office)

Front-of-house/service

Tools

SIMS or similar MIS

Job description

School Office Administrator (Maternity Cover)

Location: Wythenshawe, Manchester

Contract: Fixed Term — ASAP start until May 2027 (maternity leave cover)

Hours: Full-time, term-time

About the Role

We are looking for a friendly, organised, and reliable School Office Administrator to join our busy secondary school office team in Wythenshawe. This is a fixed-term position covering a period of maternity leave, starting as soon as possible and running until May 2027.

You will be the first point of contact for students, parents, staff, and visitors, playing a key role in ensuring the smooth day-to-day running of the school office.

Key Responsibilities

• Providing a welcoming and professional front-of-house service, including greeting visitors and answering the main school telephone
• Managing student attendance records and liaising with parents/carers regarding absences
• Handling general administrative duties, including filing, data entry, and correspondence
• Supporting the Senior Leadership Team and teaching staff with administrative tasks
• Processing incoming and outgoing post, emails, and enquiries
• Maintaining accurate student and staff records in line with GDPR and safeguarding procedures
• Assisting with school events, trips, and meetings as required
• Handling minor first aid/welfare queries and liaising with parents when necessary (training provided if required)

What We’re Looking For

• Previous experience in an office administration role (school/education setting desirable but not essential)
• Excellent communication and interpersonal skills
• Strong organisational skills and the ability to multitask under pressure
• Confident IT skills, including Microsoft Office (SIMS or similar MIS experience desirable)
• A calm, professional manner when dealing with students, staff, and parents
• A flexible, can-do attitude and ability to work well as part of a team

Requirements

• An enhanced DBS check will be required (or willingness to obtain one) as part of our safeguarding commitments
• Right to work in the UK

Successful candidates will be required to conduct an interview and complete a vetting process which includes an Enhanced Child Workforce DBS, if you do not have one, you can get one through Connex Education.

Connex Education Partnership is committed to safeguarding and promoting the welfare of children and young people and expects all staff and candidates to share this commitment. We adhere to Safer Recruitment practices in line with Keeping Children Safe in Education (KCSIE), Working Together to Safeguard Children 2023, and other relevant legislation. All appointments are subject to rigorous pre-employment checks, including references and an enhanced DBS check.