Office Administrator

Ipsum; Wrexham; On-site; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Annual leave 28

Buy additional holidays

Group Pension Plan

Career progression

Virtual GP & mental health

Cycle to work

Discount club

Life assurance

Long service recognition

Enhanced maternity pay

Volunteer opportunities

Job summary

Ipsum in Wales is seeking an Office Coordinator to ensure the smooth day-to-day running of the office and to support business operations. You will be the central point of contact across the business, helping to create an organized, efficient and professional working environment while providing administrative support to employees and management.

Key duties include coordinating facilities, managing communications, supporting probation reviews and maintaining personnel records, and attending

Qualifications

• Previous experience as an office administrator or similar role essential.
• Confident user of Microsoft Office, particularly Excel, Word, Outlook and Teams.
• Relevant business administration, project support or project management qualification is desirable.
• Excellent organisational skills and ability to work effectively as a team or on your own.
• Ability to work under own initiative and manage time effectively.
• Good attention to detail
• Willingness to help and to learn from colleagues.
• Strong enthusiasm and personal drive

Responsibilities

• Coordinating the day-to-day running of the office, ensuring a well-organised, efficient and professional working environment.
• Supporting employee administration activities, including probation reviews, 1:1 scheduling and maintaining personnel records.
• Managing office facilities, supplies, equipment and service providers to ensure the workplace operates smoothly.
• Acting as a central point of contact for visitors, employees and general office enquiries.
• Managing incoming and outgoing communications, including calls, emails, correspondence and deliveries.
• Supporting senior management with a range of business support and administrative activities.
• Coordinating company vehicle administration, including maintenance scheduling, record keeping and compliance documentation.
• Attending management meetings, taking accurate minutes and monitoring follow-up actions to completion.
• Building positive relationships across the business and helping resolve day-to-day operational issues.

Skills

MS Office Suite

Education

Business admin qualification

Job description

Location: Chrik, Wrexham
Employment type: Full time, Permanent
Working Hours: Monday to Friday, 40 hours per week

What’s in It For You…

We believe in looking after our people, and it shows. When you join Ipsum,you’renot just taking a job —you’restarting a career with real support behind it.

• 28 days annual leave
• Option to buy up to 5 additional holidays
• Group Personal Pension Plan
• Career development & progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP and Mental health support & counselling services
• Cycle to Work scheme
• Discount club - supermarkets, phone bills, gyms & more !
• Life assurance cover
• Long service recognition
• Enhanced Maternity Pay
• Paid volunteering opportunities in your community

About The Role

Working closely with the Operations Director and wider management team, this role is responsible for ensuring the smooth day-to-day running of the office and supporting business operations. The Office Coordinator will act as a central point of contact across the business, helping to create an organised, efficient and professional working environment while providing administrative support to employees and management.

Key Responsibilities

• Coordinating the day-to-day running of the office, ensuring a well-organised, efficient and professional working environment.
• Supporting employee administration activities, including probation reviews, 1:1 scheduling and maintaining personnel records.
• Managing office facilities, supplies, equipment and service providers to ensure the workplace operates smoothly.
• Acting as a central point of contact for visitors, employees and general office enquiries.
• Managing incoming and outgoing communications, including calls, emails, correspondence and deliveries.
• Supporting senior management with a range of business support and administrative activities.
• Coordinating company vehicle administration, including maintenance scheduling, record keeping and compliance documentation.
• Attending management meetings, taking accurate minutes and monitoring follow-up actions to completion.
• Building positive relationships across the business and helping resolve day-to-day operational issues.

About You

• Previous experience as an office administrator or similar role essential
• Confident user of Microsoft Office, particularly Excel, Word, Outlook and Teams.
• Relevant business administration, project support or project management qualification is desirable.
• Excellent organisational skills and ability to work effectively as a team or on your own.
• Ability to work under own initiative and manage time effectively.
• Good attention to detail
• Willingness to help and to learn from colleagues.
• Strong enthusiasm and personal drive

Our commitment to Equal Opportunities

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