Office Administrator

Pertemps Solihull; West Midlands; On-site; GBP 14,000 - 21,000; Full time

Job summary

Pertemps Solihull is seeking an organised Office Administrator to support a busy office in Shirley on a temporary-to-permanent basis. The role focuses on purchase ledger duties, general admin, and coordinating daily office tasks to keep operations smooth.

You will handle supplier invoices, process orders, support the sales team, answer calls and greet visitors, maintain records, and assist management with various administrative projects while upholding confidentiality and accuracy.

Qualifications

• Experience in office administration roles.
• Familiarity with purchase ledger or accounts administration.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• Manage the purchase ledger, including processing supplier invoices, reconciling statements, and resolving invoice queries.
• Process invoices, purchase orders, and other administrative paperwork accurately and efficiently.
• Support the sales team with administrative tasks, preparing documentation, processing orders, and responding to customer enquiries where required.
• Answer and direct incoming telephone calls and emails.
• Greet visitors and provide a professional first point of contact.
• Maintain accurate records, filing systems, and databases.
• Prepare documents, reports, and correspondence.
• Schedule meetings, appointments, and maintain calendars.
• Manage office supplies and place orders when required.
• Support management and other departments with general administrative duties.
• Ensure office procedures are followed and documentation is kept up to date.
• Handle confidential information with discretion.

Skills

Purchase ledger

Office administration

Communication skills

Organisational skills

Tools

MS Office

Excel

Outlook

Word

Job description

Office Administrator (Temporary to Permanent)

• Location: Shirley
• Job Type: Temporary to Permanent
• Hours: 43.5 hours per week
• Pay Rate: 12.71 per hour

About the Role

We are looking for a reliable and organised Office Administrator to join our team on a temporary-to-permanent basis. This is a busy and varied role, providing administrative support to ensure the smooth day-to-day running of the office. A key part of the role will be managing the purchase ledger, alongside supporting the sales team and other departments as required.

Key Responsibilities

• Manage the purchase ledger, including processing supplier invoices, reconciling statements, and resolving invoice queries.
• Process invoices, purchase orders, and other administrative paperwork accurately and efficiently.
• Support the sales team with administrative tasks, preparing documentation, processing orders, and responding to customer enquiries where required.
• Answer and direct incoming telephone calls and emails.
• Greet visitors and provide a professional first point of contact.
• Maintain accurate records, filing systems, and databases.
• Prepare documents, reports, and correspondence.
• Schedule meetings, appointments, and maintain calendars.
• Manage office supplies and place orders when required.
• Support management and other departments with general administrative duties.
• Ensure office procedures are followed and documentation is kept up to date.
• Handle confidential information with discretion.

Requirements

• Previous experience in an office administration role.
• Experience with purchase ledger or accounts administration is essential.
• Good knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to prioritise workloads.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• A proactive and flexible approach to work.