Office Administrator

Confidential; Shirley; On-site; GBP 15,000 - 21,000; Full time

Job summary

Confidential in Shirley is seeking an Office Administrator for a temporary-to-permanent role. The position requires reliable, organized candidates to support day-to-day office operations, including purchase ledger processing and assisting multiple departments.

43.5 hours per week, with a pay rate of £12.71 per hour. You will manage supplier invoices, assist with sales administration, handle calls and visitors, maintain records, and support colleagues with a proactive and flexible approach in a

Qualifications

• Previous experience in an office administration role.
• Experience with purchase ledger or accounts administration is essential.
• Good knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to prioritise workloads.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• A proactive and flexible approach to work.

Responsibilities

• Manage the purchase ledger, including processing supplier invoices, reconciling statements, and resolving invoice queries.
• Process invoices, purchase orders, and other administrative paperwork accurately and efficiently.
• Support the sales team with administrative tasks, preparing documentation, processing orders, and responding to customer enquiries where required.
• Answer and direct incoming telephone calls and emails.
• Greet visitors and provide a professional first point of contact.
• Maintain accurate records, filing systems, and databases.
• Prepare documents, reports, and correspondence.
• Schedule meetings, appointments, and maintain calendars.
• Manage office supplies and place orders when required.
• Support management and other departments with general administrative duties.
• Ensure office procedures are followed and documentation is kept up to date.
• Handle confidential information with discretion.

Skills

Communication

Organisational skills

Independent working

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office Administrator (Temporary to Permanent)
Location: Shirley
Job Type: Temporary to Permanent
Hours: 43.5 hours per week
Pay Rate: 12.71 per hour

About the Role

We are looking for a reliable and organised Office Administrator to join our team on a temporary-to-permanent basis. This is a busy and varied role, providing administrative support to ensure the smooth day-to-day running of the office. A key part of the role will be managing the purchase ledger, alongside supporting the sales team and other departments as required.

Key Responsibilities

• Manage the purchase ledger, including processing supplier invoices, reconciling statements, and resolving invoice queries.
• Process invoices, purchase orders, and other administrative paperwork accurately and efficiently.
• Support the sales team with administrative tasks, preparing documentation, processing orders, and responding to customer enquiries where required.
• Answer and direct incoming telephone calls and emails.
• Greet visitors and provide a professional first point of contact.
• Maintain accurate records, filing systems, and databases.
• Prepare documents, reports, and correspondence.
• Schedule meetings, appointments, and maintain calendars.
• Manage office supplies and place orders when required.
• Support management and other departments with general administrative duties.
• Ensure office procedures are followed and documentation is kept up to date.
• Handle confidential information with discretion.

Requirements

• Previous experience in an office administration role.
• Experience with purchase ledger or accounts administration is essential.
• Good knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to prioritise workloads.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• A proactive and flexible approach to work.