Office Administrator

TipTopJob; Swansea; On-site; GBP 25,000 - 30,000; Full time

Job summary

An exciting opportunity awaits an Office Administrator to join a dynamic team in Swansea. In this role, you will manage essential documentation, support the CEO, and collaborate closely with engineers. Your keen eye for detail and organisational skills will be crucial in ensuring project documents are accurate and well-maintained. With a focus on fire safety, this established firm is dedicated to providing top-notch services while upholding core values of respect and trust. If you're self-motivated and thrive in a fast-paced environment, this position offers a chance to make a significant impact in a growing company.

Benefits

25 days holiday

Pension scheme

Company event days

Qualifications

• Experience in document management and core administration skills.
• IT literate with programs like Microsoft Word and Excel.

Responsibilities

• Organise and manage key documentation for projects.
• Assist the CEO with daily tasks and support their working day.

Skills

Document Management

Core Administration Skills

CRM/Internal Document Management System

IT Literacy (Microsoft Word, Excel, JPEG, PDF)

Time Management

Effective Communication

Tools

Microsoft Word

Microsoft Excel

Job description

Are you an Office Administrator or Documents Administrator with a keen eye for detail, excellent time management, and organisational skills? Are you happy to challenge people and don't mind chasing them when required? This is an exciting new addition to our growing team in Swansea, and we want to speak with you.

BASIC SALARY: A£25,000 - A£30,000

BENEFITS:

1. 25 days holiday
2. Pension scheme
3. Company event days

LOCATION: Swansea

COMMUTABLE LOCATIONS: Port Talbot, Neath, Morriston, Bridgend, Porthcawl, Llanelli, Carmathen, Merthyr Tydfil, Ammanford, Pontarddulais, Pontardawe, Gorseinon, Llangannech, Gowerton, Cwmafan, Pyle.

JOB DESCRIPTION: Office Administrator, Document Administrator, Administrator - Consulting, Fire Safety

As our Office Administrator, you'll be a well-organised and efficient professional with a keen eye for detail. You'll be responsible for documentation management within the business as well as clients and 3rd parties. Working closely with our Engineers and clients to ensure that project documents are recorded and correct will be key. You'll also work closely with the CEO to organise their activities, events, appointments, and tasks.

As our Office Administrator, you'll be a key and valued member of our team responsible for different aspects within the office.

No two days will be the same, and you'll need to arrange your day to juggle a variety of tasks including:

1. Organise, maintain and manage key documentation for our projects.
2. Resolve issues with missing or incorrect documentation from our 3rd parties.
3. Work closely and inclusively with our engineers.
4. Assist the CEO with daily tasks and support their working day.

PERSON SPECIFICATION: Office Administrator, Document Administrator, Administrator - Consulting, Fire Safety

To be considered for this Office Administrator role, we do require you to have experience in the following:

1. Document Management and core administration skills.
2. Exposure to a CRM/internal document management system.
3. IT Literate with different programs such as Microsoft Word, Excel, JPEG, PDF, etc.
4. Experience of working to deadlines.

Most importantly, you must be highly organised, self-motivated, manage your time well, and be able to communicate effectively at all levels internally and externally.

THE COMPANY:
We're celebrating our 10th year of all things fire safety related, including fire investigation, fire safety management, surveys, audits, and external wall surveys. Operating in a vast range of environments, we offer our clients the very best service whilst embracing our core values: Respect, Trust, Care, and Betterment. We are continually looking to expand and grow the business and are looking forward to welcoming the very best people to our team.

It is highly likely you will have worked in any of the following roles and/or markets, and worked with the following products and/or services: Office Administrator, Office Admin, Documentation Administrator, Admin, Administrator, FIRE Consultancy, Construction Office, Office Assistant, P.A, Personal Assistant.

INTERESTED? Please click apply. You will receive an acknowledgment of your application.

Please Note: Wallace Hind Selection have been chosen as the retained recruitment partner of our client and therefore any direct applications to our client from candidates or agencies will be forwarded on to us direct.

REF: JN17980, Wallace Hind Selection