Group Office: Buying - Administrator

Squire's Garden Centres; Badshot Lea; On-site; GBP 24,000 - 30,000; Full time

Job summary

Squire's Garden Centres in the United Kingdom is seeking a dedicated administrative support to the Buying Team. You will provide professional support, maintain accurate records, manage communications, and coordinate diaries and meetings.

The role requires excellent Excel skills, strong written and spoken English, and a collaborative, detail‑driven approach. You will work closely with the Purchasing Director, Leisure and Plant Buyers to ensure smooth buying administration from start to finish.

Qualifications

• Excellent Excel skills.
• Proven experience of working in an administration role, ideally within a retail environment.
• Excellent oral and written communication.
• Organisational skills, and are self-disciplined with a positive, collaborative attitude.
• Ability to deliver high level of accuracy and attention to detail.

Responsibilities

• Maintain price files, internet and EPOS stock/price file
• Maintain promotional configurations, ensuring correct application of promotions and Point of Sale
• Raise orders on our EPOS system from confirmations sent from suppliers
• Place orders on behalf of the Buyers when requested
• Liaise with Managers and employees at the centres to support them in serving our customers
• Liaise with external businesses and suppliers to access information answer questions
• Maintain filing in an organised and timely manner
• Organise internal and external meetings forBuyersand co-ordinate diaries and schedules where applicable
• Make travel and hotel bookings on behalf of the buyers
• Open new accounts and complete paperwork detail for Buyers and Accounts
• Compile documents in accordance with Buyers requests
• Maintain efficient filing systems
• In the absence of the PD ensure that any urgent correspondence, calls or emails are passed to a Director
• Deal with all incoming telephone calls and enquiries in a professional manner
• Assist with other routine administration tasks as and when required by the Buying Team
• Prepare confidential letters and reports on behalf of the Buyers
• Prepare various documents using PowerPoint, Word and Excel on behalf of the Buying Team

Job description

Your primary responsibility will be to provide a professional support to the Buying Team. Acting with discretion and confidentiality at all times.

Working closely with the Purchasing Director, Leisure and Plant Buyers etc. to co-ordinate all Buying Administration functions from beginning to end.

Rota: Full time, 40 hours, Monday to Friday 08:30-17:30

Main duties and responsibilities:

• Maintain price files, internet and EPOS stock/price file
• Maintain promotional configurations, ensuring correct application of promotions and Point of Sale
• Raise orders on our EPOS system from confirmations sent from suppliers
• Place orders on behalf of the Buyers when requested
• Liaise with Managers and employees at the centres to support them in serving our customers
• Liaise with external businesses and suppliers to access information answer questions
• Maintain filing in an organised and timely manner
• Organise internal and external meetings forBuyersand co-ordinate diaries and schedules where applicable
• Make travel and hotel bookings on behalf of the buyers
• Open new accounts and complete paperwork detail for Buyers and Accounts
• Compile documents in accordance with Buyers requests
• Maintain efficient filing systems
• In the absence of the PD ensure that any urgent correspondence, calls or emails are passed to a Director
• Deal with all incoming telephone calls and enquiries in a professional manner
• Assist with other routine administration tasks as and when required by the Buying Team
• Prepare confidential letters and reports on behalf of the Buyers
• Prepare various documents using PowerPoint, Word and Excel on behalf of the Buying Team

To be successful in this role, we are looking for people who have:

• Excellent Excel skills
• Proven experience of working in an administration role, ideally within a retail environment
• Excellent oral and written communication
• Organisational skills, and are self-disciplined with a positive, collaborative attitude
• Ability to deliver high level of accuracy and attention to detail