Office Administrator

Aureos; Runcorn; On-site; GBP 22,000 - 28,000; Full time

Job summary

Aureos is looking for a proactive Office Administrator for their Preston Brook office. This 12-month fixed-term contract involves supporting daily operations, managing travel, and ensuring efficient office management. Ideal for organized individuals with strong administrative skills.

Benefits

Health Cover

Subsistence

Holiday 25 days + Bank Holidays

Qualifications

• Strong administrative skills and keen eye for detail.
• Experience in a dynamic and fast-paced environment.

Responsibilities

• Support the day-to-day running of the office.
• Arrange travel and accommodation for staff.
• Monitor staff timesheets and report hours to finance.

Skills

Organisational Skills

Ability to Manage Multiple Tasks

Administration Experience

Tools

COINS

Practice Manager

Job description

Job Description

Office Administrator

Aureos is seeking a proactive and highly organised Office Administrator to support the daily operations of our Preston Brook office.

This is a 12-month fixed-term contract, ideal for someone with strong administrative skills and a keen eye for detail. The successful candidate will play a key role in ensuring the smooth and efficient running of the office, providing a wide range of support across travel coordination, timesheet monitoring, document control, procurement, and facilities management.

This is a varied and hands-on position suited to someone who enjoys working in a dynamic and fast-paced environment.

We are looking for the successful candidate to start in July.

Responsibilities

• Support the day-to-day running of the office
• Arrange travel and accommodation for staff
• Monitor Staff Timesheets via Practice Manager
• Monitor Freelance Consultants Timesheets via Practice Manager and report hours to finance
• Use of COINS
• Monitor and report staff overtime hours to payroll
• Minute monthly Management Meetings and record attendance
• Raise purchase orders on COINS for office equipment, supplies & operational requirements
• GRN purchases orders for completed items
• Balance American Express monthly account before authorisation and supply supporting information to Esher Accounts.
• Document Control Support
• Recording annual leave requests
• Managing office supplies (stationary, tea coffee etc)
• Weekly fire extinguishers and emergency lighting inspections
• Management of the office board room calendars
• Organisation of office events
• Maintain Membership Subscriptions to RISQS, BSI, CIRAS & RIA
• Monitor Stationary Stock and re-order as required
• Monitor First Aid Equipment and re-order to meet expiry requirements
• Liaise with Office Maintenance Contractors to complete Annual maintenance Checks
• Raise Purchase Orders and Complete GRN’s as appropriate
• Weekly Checks of Fire Alarm System, AED and Extinguishers and maintain records
• Liaise with external suppliers and Finance with regards invoices and payments
• Greet guests to the office and ensure they sign in and know the H&S arrangements
• Record all staff sickness
• Manage training matrix for all staff
• Inductions for all new starters

Skills and Experience

• Have great organisational skills
• Ability to manage multiple tasks
• Administration experience

Benefits

• Health Cover
• Subsistence
• Holiday 25 days + Bank Holidays

Equal opportunities

Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.