Office Administrator

fountify; London; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

A leading company based in London seeks a proactive Office Administrator to be the operational glue of the team. In this hybrid role, you will handle various administrative, HR, and finance tasks, ensuring smooth operations across the business. There's room for growth towards project management, making this an exciting opportunity for organized individuals keen on personal and professional development.

Benefits

Personal development allowance

Annual reviews

Creative work culture

Monthly socials

Wellness events

Perkbox subscription

Rockstar Awards

Qualifications

• 2+ years of experience in admin, HR, or operations.
• Understanding of ISO compliance.
• Digital agency experience is a plus.

Responsibilities

• Oversee company subscriptions, licensing, and password management.
• Coordinate recruitment logistics and onboarding for new hires.
• Monitor team budgets and report on spend.

Skills

Excellent organisation

Time management

Communication

Attention to detail

Confidentiality

Proactive mindset

Education

2+ years of experience in a similar role

Tools

G Suite

Excel

Teamwork

Breathe

Job description

Office Administrator

Salary: £26,000 – £32,000 (depending on experience)

Location: Hybrid (remote and onsite in London once or twice a week)

Overview

We’re looking for a proactive and detail-driven Office Administrator to join our client's team.

You'll be the operational glue that keeps our studio and internal functions running smoothly - from HR support and finance coordination to day-to-day admin and project support.

This is a varied, people-facing role that touches every corner of the business.

If you're organised, adaptable, and love creating structure behind the scenes, this could be the perfect fit.

There’s also room to grow - with opportunities to develop towards project management over time.

Key Responsibilities

Office Admin & Operations

• Oversee company subscriptions, licensing, and password management
• Support ISO certification and update internal security policies
• Manage office supplies, studio equipment, and hybrid working logistics
• Maintain company documentation (contracts, proposals, SoWs)
• Own internal documentation and file organisation
• Handle the main company inbox and phone lines

HR & People Support

• Plan and coordinate internal events, socials, and culture initiatives
• Support internal meetings, team stand-downs, and surveys
• Coordinate recruitment logistics and onboarding for new hires
• Maintain holiday, absence, and training records
• Support performance reviews and personal development planning
• Help resolve workplace issues via proper channels

Finance Admin

• Monitor team budgets and report on spend
• Assist with invoicing and cashflow tracking
• Organise receipts and match them to expenses

Project Support

• Take meeting minutes and follow up on action items
• Help run Project Review Cycles (PRCs) and share outcomes
• Keep digital project folders organised and up to date
• Support with task boards and ticketing systems

What You’ll Need

Essential Skills

• Excellent organisation and time management
• Great communication (written and verbal)
• High attention to detail and confidentiality
• Confident with G Suite, Excel, and digital tools
• A positive, proactive mindset

Desirable Experience

• Previous experience in admin, HR, or operations
• Understanding of ISO compliance
• Familiarity with tools like Teamwork, Breathe, or similar
• Experience handling basic finance or bookkeeping tasks

Qualifications

• 2+ years of experience in a similar role
• Digital agency experience is a plus, but not required

What We Offer

• £26,000 – £32,000 salary (dependent on experience)
• Personal development allowance and annual reviews
• A creative, collaborative work culture
• Monthly socials and wellness events
• Perkbox subscription
• “Rockstar Awards” – win extra holiday days each month

Keywords: Office Administrator, Office Admin, Project Management, Office Administration