Office Administrator

www.tes.com - Jobboard; London; On-site; GBP 24,000 - 36,000; Part time

Job summary

Coombe Girls' School is seeking a part-time Office Administrator to support our busy school office. The ideal candidate will have excellent organisational skills, a friendly attitude, and the ability to manage enquiries professionally. Join us to help provide a rewarding educational environment in our vibrant school community.

Benefits

Professional development opportunities

Supportive team environment

Flexible working arrangements

Education-related perks (CPD)

Qualifications

• Friendly and approachable with a professional manner.
• Ability to manage multiple tasks calmly under pressure.
• Willingness to support with first aid duties.

Responsibilities

• Supporting the school office and Student Services with admin tasks.
• Managing emails, phone calls, and walk-in enquiries.
• Assisting with first aid and updating student records.

Skills

Organisational skills

Communication

Attention to detail

Education

Previous school admin experience

Tools

Google applications

Job description

Coombe Girls’ School and Sixth Form is a comprehensive girls’ state secondary school, with a co-educational Sixth Form. The school is heavily oversubscribed and is committed to providing an excellent education to children in the local area. We are proud of the progress our students make from their starting points during their time with us: the school’s Progress 8 score is provisionally +0.65 and over 40% of GCSE entries were graded 7 to 9 last year. The school is proud to be part of theCoombe Academy Trust.

Our school is vibrant and diverse, serving the local area of New Malden. We value every individual and the rich wealth of experience, knowledge, values and beliefs they bring to our school. The experience and talent you will bring to our school will ensure we continue to provide the best education for our students and further increase the breadth of opportunity for the next generation. We particularly encourage applications from colleagues in underrepresented groups and welcome conversations about flexible working opportunities.

We are looking for a friendly and organised Office Administrator to support our busy school office and Student Services team. This term-time role involves a variety of administrative duties, including handling enquiries, sending communications and supporting colleagues across different functions.

This role will be 25 hours per week, term time only, working Monday to Friday 9am to 2pm.

Early applications are encouraged, as we may interview during the application period and reserve the right to close the vacancy early if a suitable candidate is found.

Main Responsibilities:

• Supporting the school office and Student Services with a range of admin tasks
• Managing emails, phone calls and walk-in enquiries in a professional manner
• Assisting with first aid duties (training provided) and updating student records
• Providing cover across the office team, including reception and reprographics
• Using Google applications to produce and manage documents and data

For full details of the role, please refer to the job pack.

Our Ideal Candidate:

• Friendly, approachable and confident when dealing with staff, students and visitors
• Highly organised with strong attention to detail
• Able to manage multiple tasks and work calmly under pressure
• A good communicator with a professional and polite telephone and email manner
• Comfortable using Google applications (Docs, Sheets, Gmail, etc) and quick to learn new systems
• Reliable and flexible – willing to support different areas of the office as needed
• Discreet and trustworthy, with a good understanding of confidentiality
• Committed to the values and ethos of the school
• First aid training is a plus (or willingness to be trained)
• Previous school admin experience is helpful but not essential

Why Work With Us?

Coombe Girls’ School & Sixth Form is a fantastic and rewarding place to work. Our students are motivated and keen to learn while our creative, engaging staff is committed to providing exceptional teaching to our students. We take the wellbeing of our staff seriously and actively manage workload whilst retaining very high standards. Our staff are highly supportive of one another.

We are a Google school and staff are provided with a Chromebook to support their work. The school is within walking distance of New Malden train station with its fast, direct links to central London and into Surrey and Hampshire. For those travelling by car, parking is available in the school car park, and bike racks and showers are provided for colleagues who are able to cycle to work.

With regards to Personal Development, we pride ourselves on our commitment to CPD. Our staff is supported to access National Professional Qualifications and receives Thrive training. There are opportunities to work collaboratively across all five schools in the Trust (both primary and secondary) as well as with the central Trust team. The Trust looks to provide opportunities for growth for colleagues within the Trust.