Office Administrator

WJ UK; Kings Langley; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading company in the construction industry is seeking a temporary Office Administrator for a 15-month contract in Kings Langley. The role involves managing daily administrative duties, supporting the Finance Manager, and ensuring smooth office operations. Ideal candidates will demonstrate strong organizational skills and a proactive approach to problem-solving, contributing effectively to the management team.

Benefits

Opportunity for professional development

Supportive team environment

Qualifications

• Experience in administrative support or office management is preferred.
• Proficiency in handling phone systems and office technologies is essential.

Responsibilities

• Manage day-to-day office tasks including reception and mail handling.
• Organize meetings and maintain office supplies and equipment.
• Handle travel arrangements and office events.

Skills

Organization

Communication

Time Management

Attention to Detail

Customer Service

Job description

WJ UK Kings Langley, England, United Kingdom

Office Administrator

WJ UK Kings Langley, England, United Kingdom

This range is provided by WJ UK. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from WJ UK

The post holder will assist the Management Team in day-to-day administrative work and general office duties. This will be a temporary, 15-month contract role.

Reports / Responsible to:

Finance Manager (Line Manager)

Key areas of responsibility:

• Answer, screen and direct phone calls, taking detailed and accurate messages where necessary – Reception work
• Mail - Opening, Sorting, Date stamping and distributing incoming mail daily including emails contained in the “info” and “orders” inbox in a timely manner. Franking and posting mail
• Managing all deliveries and couriers, incoming and outgoing including couriers and deliveries, compiling shipping invoices for export when necessary and notifying staff of deliveries in a timely manner.
• Manage the Purchase Order System - Process purchase orders on portal and accounts system, import routines to Eque2, set up of new clients, projects, employees and approval limits etc.
• Front of house - Meeting and Greeting clients/customers and advising staff of arrival, scheduling meeting room, organizing lunch and refreshments and cleaning meeting room after meetings check and close windows at the end of the day and set the dishwasher on. Empty Dishwasher in the morning.
• Weekly stationery inventories and supplies to ensure all stock is up to date, ordering more when necessary, research new deals and suppliers.
• Manage mobile phones for company. Maintain contact lists, keep mobile phone records up-to-date, ordering new phones when necessary, arrange for roaming and assisting on any queries, update all phone lists.
• Develop and maintain filing systems, making labels and folders including archiving and ad hoc filing, scanning, and copying. Updating asset register on HRIS.
• Booking flights, accommodation, travel arrangements including hire vehicles and updating staff movement’s spreadsheet, maintaining an accommodation spreadsheet along with costs.
• Scanning, faxing and photocopying in general and for finance team
• Managing the development and maintenance of the office facilities, equipment and consumables including security fobs for employees.
• Coordinating and arranging company events.
• Completing client questionnaires and credit applications for suppliers
• Publishing Exchange Rate monthly
• Vehicle Administration including Fuel Cards, Congestion/Dartford charge, incidents and accidents, service bookings and tax payments.
• Ad-hoc Secretarial duties including events coordination

The above is not exhaustive and you will be expected to undertake any other ad-hoc duties which may reasonably fall within the level of responsibility and competence. The board of WJ Groundwater Limited is committed to the implementation and certification of a Quality Management System to ISO 9001.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Construction

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