Office Administrator

JR United Kingdom; Watford; On-site; GBP 25,000 - 35,000; Full time

Job summary

Kenna Recruitment seeks an experienced Office Administrator for a leading housebuilder in Hertfordshire. The role involves providing key administrative support across various teams and ensuring professional front-of-house service. Ideal candidates will have relevant experience in construction and administrative roles.

Qualifications

• Experience in housebuilding or related industries.
• Experience supporting senior leadership or executive teams.
• Knowledge of planning or housing development processes.

Responsibilities

• Provide day-to-day administrative support.
• Coordinate and book meetings, manage diaries, and communicate with attendees.
• Liaise with subcontractors, consultants, and suppliers as required.

Skills

Communication

Proactivity

Organizational skills

Tools

EasyBuild

COINS

ASite

Job description

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Office Administrator, Watford, Hertfordshire

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Client:

Kenna Recruitment Ltd

Location:

Watford, Hertfordshire, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

31.05.2025

Expiry Date:

15.07.2025

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Job Description:

Kenna Recruitment has a new exciting opportunity for an experienced Administrator to join one of the UK's most well known housebuilders at their office in Borehamwood, Hertfordshire.

Overview:

To provide high-quality, flexible, and proactive administrative support across the business and wider Group departments, ensuring the smooth operation of key business functions. This role will support multiple teams—including Commercial, Planning, Production, and Sales & Marketing—and also support the Group and Reception duties as needed. The post holder will coordinate documentation, meetings, communications, and systems support, contributing to the organisation's efficiency and professionalism.

Core responsibilities

• Provide day-to-day administrative support
• Offer Reception cover on a rota or ad hoc basis, ensuring a professional front-of-house service
• Coordinate and book meetings, manage diaries, room bookings, and attendee communications
• Prepare and distribute meeting agendas and minutes
• Produce, format, and proofread letters, reports, and formal documents
• Arrange couriers and manage outgoing/incoming post and mailings
• Maintain trackers (e.g., invoice logs, tender submissions, payments)
• Manage and respond to emails in shared inboxes
• Support printing, laminating, and compiling presentation materials
• Liaise with subcontractors, consultants, and suppliers as required
• Manage digital documentation and portal content
• Follow up on tender submissions with subcontractors and consultants
• Set up new subcontractors for payments, including registration forms
• Process applications, invoices, and payments across departments
• Assist with A-Site setup and system-based order entry (e.g., Easybuild/COINS)
• Manage mail merges for community surveys and stakeholder letters
• Draft and distribute formal letters and site communications
• Support the production of reports, forms, signage, and drawings for live sites
• Reformat and present key documentation (e.g., Project Execution Plans)
• Raise purchase orders and payment requests, maintaining invoice and PO trackers
• Coordinate internal and public events, including attendance when required
• Experience in housebuilding or related industries
• Experience with construction systems such as EasyBuild, COINS, or ASite
• Knowledge of planning or housing development processes
• Experience supporting senior leadership or executive teams