Office Administrator

Spencers Recruitment; Greater London; On-site; GBP 27,000 - 32,000; Full time

Job summary

Spencers Recruitment is assisting a well-established fire safety company in London to hire an Office Administrator. The role focuses on supporting day-to-day operations, coordinating with engineers, and maintaining accurate service and compliance records.

You will chase clients for information and payments, prepare reports, and manage communications in a structured, fast-paced office environment. Knowledge of fire safety or building services is advantageous.

Qualifications

• Experience in an office administration role within maintenance, facilities, construction, or service-based business.
• Strong written English with excellent attention to detail.
• Confident communicating with clients, contractors, and engineers.
• Well organised, proactive, and able to manage multiple jobs.
• Comfortable in a structured, fast-paced office environment.
• Experience within fire safety, compliance, property, or building services would be beneficial.

Responsibilities

• Writing up and formatting fire safety and compliance reports
• Chasing clients for outstanding information, approvals, and payments
• Liaising with engineers and coordinating service or maintenance paperwork
• Managing incoming emails and phone calls
• General office administration and document management
• Updating internal systems with service records and job information
• Supporting senior team members with ad-hoc administrative tasks

Skills

Written English

Client communication

Organization

Multi-tasking

Job description

Office Administrator

Our client is a well-established fire safety company providing compliance and safety services to a range of residential and commercial clients. Due to continued growth, they are now looking to hire an organised and reliable Office Administrator with experience in a maintenance or service-led environment to support the day-to-day running of the office.

This is a varied, office-based role suited to someone who is comfortable dealing with engineers, chasing clients, managing paperwork, and producing accurate written reports.

Key Responsibilities

• Writing up and formatting fire safety and compliance reports


• Chasing clients for outstanding information, approvals, and payments


• Liaising with engineers and coordinating service or maintenance paperwork


• Managing incoming emails and phone calls


• General office administration and document management


• Updating internal systems with service records and job information


• Supporting senior team members with ad-hoc administrative tasks

Skills & Experience Required

• Previous experience in an office administration role within a maintenance, facilities, construction, or service-based business


• Strong written English skills, with excellent attention to detail


• Confident communicating with clients, contractors, and engineers


• Well organised, proactive, and able to manage multiple jobs at once


• Comfortable working in a structured, fast-paced office environment


• Experience within fire safety, compliance, property, or building services would be highly beneficial

Salary, Hours & Location

• Salary: £27,000 – £32,000 per annum (depending on experience)


• Hours: Monday to Friday, 9:00am – 5pm


• Location: Office-based, North West London