Fire Safety Admin & Compliance Coordinator

Spencers Recruitment; Greater London; On-site; GBP 27,000 - 32,000; Full time

Job summary

Spencers Recruitment is assisting a well-established fire safety company in London to hire an Office Administrator. The role focuses on supporting day-to-day operations, coordinating with engineers, and maintaining accurate service and compliance records.

You will chase clients for information and payments, prepare reports, and manage communications in a structured, fast-paced office environment. Knowledge of fire safety or building services is advantageous.

Qualifications

• Experience in an office administration role within maintenance, facilities, construction, or service-based business.
• Strong written English with excellent attention to detail.
• Confident communicating with clients, contractors, and engineers.
• Well organised, proactive, and able to manage multiple jobs.
• Comfortable in a structured, fast-paced office environment.
• Experience within fire safety, compliance, property, or building services would be beneficial.

Responsibilities

• Writing up and formatting fire safety and compliance reports
• Chasing clients for outstanding information, approvals, and payments
• Liaising with engineers and coordinating service or maintenance paperwork
• Managing incoming emails and phone calls
• General office administration and document management
• Updating internal systems with service records and job information
• Supporting senior team members with ad-hoc administrative tasks

Skills

Written English

Client communication

Organization

Multi-tasking

Job description

Spencers Recruitment is assisting a well-established fire safety company in London to hire an Office Administrator. The role focuses on supporting day-to-day operations, coordinating with engineers, and maintaining accurate service and compliance records.

You will chase clients for information and payments, prepare reports, and manage communications in a structured, fast-paced office environment. Knowledge of fire safety or building services is advantageous.