Office Administrator

St John Rigby Catholic Primary School; England; On-site; GBP 19,000 - 23,000; Full time

Job summary

St John Rigby Catholic Primary School in England is seeking an enthusiastic Office Administrator to ensure smooth and professional running of a busy school office. You will be the welcoming first point of contact for parents, carers and visitors, and you will manage calls, emails and enquiries with tact and efficiency.

The role includes monitoring pupil attendance, maintaining confidential records in line with GDPR and safeguarding, supporting the MIS (Bromcom) and assisting with admissions,

Qualifications

• Act as the first point of contact for parents, carers and visitors.
• Manage incoming calls, emails and enquiries.
• Monitor daily pupil attendance and follow up unexplained absences.
• Record daily school meal numbers and inform kitchen team.
• Maintain confidential pupil records in line with GDPR and safeguarding.
• Support MIS administration, including Bromcom.
• Assist with pupil admissions, transfers and general administration.
• Coordinate booking systems for events and appointments.
• Assist with updates to the school website, newsletters and calendars.
• Demonstrate initiative, independence and proactive issue resolution.
• Remain calm, professional and discreet in high-pressure situations.
• Maintain excellent organisational skills in a busy school office.
• Work collaboratively with colleagues and support the wider school community.
• Undertake additional administrative duties as required.
• This post is subject to enhanced DBS clearance as part of Safer Recruitment.

Responsibilities

• Be the first point of contact for the school community and visitors.
• Manage communications and calendar for staff and families.
• Monitor attendance and safeguarding procedures in line with policy.
• Maintain MIS records and Bromcom administration.
• Coordinate admissions, transfers and school events.
• Support updates to school communications and calendars.

Job description

St John Rigby Catholic Primary School is a happy, successful primary school which is part of the Our Lady Immaculate Catholic Academy Trust. We are seeking to appoint an enthusiastic, motivated and experienced Office Administrator who will play a key role in ensuring the smooth, efficient and professional running of a busy primary school office, maintaining high standards of administration, communication, attendance monitoring, confidentiality and safeguarding.

The successful candidate will:

• Act as the first point of contact for parents, carers, visitors and stakeholders, providing a professional, friendly and welcoming reception service.

• Manage incoming calls, emails and enquiries efficiently, ensuring effective communication with staff, parents and external agencies.

• Monitor and maintain accurate daily pupil attendance records, following up unexplained absences promptly in line with school attendance and safeguarding procedures.

• Record daily school meal numbers accurately and communicate relevant information to the kitchen team.

• Maintain accurate and confidential pupil records, ensuring compliance with GDPR, safeguarding requirements and school policies.

• Support the administration and maintenance of the school's Management Information System (MIS), including Bromcom.

• Assist with pupil admissions, transfers and general school administration.

• Coordinate booking systems for parents' evenings, school events and appointments.

• Support updates to the school website, newsletters, weekly bulletins, calendars and other communications.

• Demonstrate initiative, independence and a proactive approach to identifying and resolving issues, anticipating the needs of the school office and prioritising tasks effectively.

• Remain calm, professional and adaptable in high-pressure situations, managing competing demands, unexpected challenges and sensitive enquiries with confidence and discretion.

• Demonstrate excellent organisational skills, attention to detail and the ability to multitask effectively in a busy primary school environment.

• Work collaboratively with colleagues, demonstrating flexibility and a willingness to support the wider school community.

• Undertake additional administrative duties as required to ensure the smooth and efficient running of the school office.

  The successful candidate will be highly organised, approachable and resilient, with excellent communication skills, sound judgement and the confidence to use their own initiative. They will thrive in a fast-paced school environment, maintaining professionalism, accuracy and confidentiality while ensuring the school office operates efficiently and effectively. Experience within a school office is highly desirable.

(Please note this is not an exhaustive list of responsibilities - please refer to the attached job description and person specification)

In return, we offer

A supportive and caring learning environment which aims to promote and develop expertise of all staff through a commitment to CPD.

Enthusiastic and friendly children who respond well to encouragement and challenge and have a love for learning.

A school committed to partnership with our parents/carers (Parent Partnership award 2026) and a whole school approach to positive mental health and wellbeing (Wellbeing in Schools Award 2026)

Closing date :26th November 2026 12.00pm or sooner

Interviews will be arranged on receipt of suitable applications

Please note: If sufficient applications are recieved before the closing date, we reserve the right to close the vacancy early.

All appointments will be subject to an enhanced DBS clearance in line with our Safer Recruitment Policy.

St John Rigby is part of OLICAT who are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. This post is subject to 2 satisfactory references, one being your latest employer/Head Teacher, (which will be requested prior to interview) an enhanced DBS check and prohibition check, online searches, medical, evidence of qualifications plus verification of the Right to Work (RTW) in the UK.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

This post is covered by Part 7 of the Immigration Act (2016).

Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.