Admissions, Attendance and Administartion Officer

St Martin De Porres Catholic Primary School; England; On-site; GBP 22,000 - 28,000; Full time

Job summary

St Martin de Porres Catholic Primary School is seeking an experienced administrator to support a busy school office, families and staff. The role focuses on managing pupil admissions, monitoring attendance and delivering high-quality administrative support across the school.

You will be the first point of contact for parents and visitors, ensuring excellent customer service while safeguarding confidentiality and helping the school leaders with data, records and statutory returns.

Qualifications

• GCSE grade C/4 or above in English and Maths (or equivalent).
• Previous experience in an administrative role.
• Excellent organisational and communication skills.
• Strong IT skills including Microsoft Office.
• Ability to manage competing priorities and work under pressure.
• A professional, friendly and proactive approach.
• A strong commitment to safeguarding and confidentiality.

Responsibilities

• Lead and administer the school's admissions processes, including in-year admissions and pupil transfers.
• Monitor and maintain accurate pupil attendance and punctuality records.
• Undertake first-day absence procedures and attendance follow-up work with families.
• Produce attendance reports and support attendance improvement initiatives.
• Provide comprehensive administrative support to school leaders and staff.
• Manage school correspondence, records and databases.
• Act as a professional and welcoming first point of contact for parents, pupils, visitors and external agencies.
• Support statutory returns, data management and school compliance requirements.
• Work closely with school leaders and external partners to support positive outcomes for pupils.

Skills

Organisational skills

Communication skills

MS Office

Admin experience

Education

GCSE English/Maths

Tools

Arbor

SIMS

Bromcom

Job description

This is an exciting opportunity for an experienced administrator who enjoys working in a busy environment and is passionate about supporting children, families and staff. The successful candidate will play a key role in managing pupil admissions, supporting attendance improvement and providing high-quality administrative support across the school.

As one of the first points of contact for parents, visitors and external agencies, you will be committed to delivering an excellent customer service experience whilst ensuring the smooth and efficient operation of the school office.

Key Responsibilities

The successful candidate will:

• Lead and administer the school's admissions processes, including in-year admissions and pupil transfers.
• Monitor and maintain accurate pupil attendance and punctuality records.
• Undertake first-day absence procedures and attendance follow-up work with families.
• Produce attendance reports and support attendance improvement initiatives.
• Provide comprehensive administrative support to school leaders and staff.
• Manage school correspondence, records and databases.
• Act as a professional and welcoming first point of contact for parents, pupils, visitors and external agencies.
• Support statutory returns, data management and school compliance requirements.
• Work closely with school leaders and external partners to support positive outcomes for pupils.

We Are Looking For Someone Who Has

Essential:

• GCSE Grade C/4 or above in English and Mathematics (or equivalent).
• Previous experience in an administrative role.
• Excellent organisational and communication skills.
• Strong IT skills, including Microsoft Office applications.
• The ability to manage competing priorities and work accurately under pressure.
• A professional, friendly and proactive approach.
• A strong commitment to safeguarding and confidentiality.

Desirable:

• Experience of working in a school environment.
• Knowledge of attendance procedures and statutory requirements.
• Experience of admissions administration.
• Experience using school management systems such as Arbor, SIMS or Bromcom.

We Can Offer

• A welcoming and inclusive school community.
• Friendly, supportive and dedicated colleagues.
• Opportunities for professional development and training.
• A varied and rewarding role where no two days are the same.
• The opportunity to make a real difference to the lives of children and their families.

Safeguarding Statement

St Martin de Porres Catholic Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to an Enhanced Disclosure and Barring Service (DBS) check, online searches and satisfactory references.