Office Administrator

Mayo Wynne Baxter; East Grinstead; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading law firm seeks an Office Administrator to provide essential administrative support and manage workplace operations. The role requires a highly organized individual with strong communication skills and proficiency in Microsoft Office, ensuring a smooth and efficient work environment.

Qualifications

• Experience in a similar administrative role within professional services.
• Proficiency in Microsoft Office and document management systems.
• Strong organizational and communication skills.

Responsibilities

• Provide administrative support, manage documents, and facilitate client interactions.
• Maintain office information and supervise contractors.
• Greet visitors and manage meeting rooms.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Job description

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Job Details

• Location: East Grinstead (may require travel to other locations)
• Employment Type: Full-time, Permanent
• Working Hours: 37.5 hours/week, between 07:30 – 18:00, on a rota basis
• Reporting To: Workplace Team Leader

About Us

Ampa Group Services (AGS) is part of a Top 55 law firm, working with a diverse range of clients across the country. We are committed to creating an inclusive environment that supports our employees' growth and success.

The Role

This position involves providing administrative support, managing documents, facilities, and client interactions to ensure smooth workplace operations. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

Key Responsibilities

1. Document Processing & Admin Support: Copying, scanning, data transfer, mail handling, file management, and preparing access credentials.
2. Facilities Management: Maintaining office information, supervising contractors, supporting safety procedures, and ensuring a tidy environment.
3. Client & Workplace Support: Greeting visitors, managing meeting rooms and bookings, supporting IT setup, and assisting with internal events.
4. General Duties: Performing ad hoc tasks and providing flexible coverage across locations as needed.

Requirements

• Experience in a similar administrative role within professional services.
• Proficiency in Microsoft Office and document management systems.
• Strong organizational and communication skills.
• Ability to prioritize and work efficiently under pressure.
• Commitment to confidentiality and professionalism.

Work Environment

We support flexible, agile working arrangements and have offices across multiple locations. We value diversity and are committed to equality and inclusion.