Sales Office Administrator

JR United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A boutique land and property investment advisory in Fitzrovia seeks a Sales & Office Administrator. This role involves supporting the Managing Director, managing sales processes, coordinating listings, and ensuring compliance with regulations. Ideal for someone with property sector experience and strong organizational skills.

Qualifications

• Proven experience as a Sales Administrator/Sales Progressor/Sales Coordinator in property.
• Strong understanding of UK property sales process and AML compliance.

Responsibilities

• Assist in managing the sales progression process and liaise with solicitors.
• Coordinate property listings and ensure accurate descriptions and images.
• Maintain and update the CRM system with current information.

Skills

Communication

Interpersonal Skills

Organizational Skills

Attention to Detail

Tools

Outlook

Word

Excel

Job description

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Are you a sharp, detailed focused, Office Administrator who thrives in fast-paced environment within the property industry?

We're working with a boutique land and property investment advisory business in Fitzrovia. This is a founder-led business with a stellar reputation and a small, collaborative team, based in the heart of PCL.

This isn’t your standard Sales & Office Administrator role - you’ll be a trusted and crucial member of the close knit team, working closely with the Managing Director, ensuring the smooth and super efficient running of the office and Sales process.

What you’ll be doing in the Sales & Office Administrator role:

• Sales Progression - assist in managing the sales progression process, liaising with solicitors, agents, brokers and buyers and sellers when necessary to ensure timely exchange and completion of sales.
• Listing Management - coordinate property listings on various online platforms, ensuring accurate and compelling property descriptions, high-quality images, and up-to-date information.
• Viewing Coordination: assist in the scheduling of property viewings.
• General Administrative Support - provide overall administrative support to the Managing Director in relation to potential and/or ongoing transactions and ensure that Anti-Money Laundering regulations are complied with.
• Database Management and Record Keeping - maintain and update the company’s CRM system with accurate and current information relating to property sales, clients and leads; maintain organised internal records of requirements, instructions and ongoing sales, where necessary.
• Marketing Support - assist in coordinating marketing activities, including ordering advertising boards, property brochures, mailers and online campaigns to promote properties and attract new business.
• Client Communication – assist the Managing director in promptly responding to property enquiries raised by clients, providing updates on property sales and offering exceptional customer service throughout the sales process.
• Sales Documentation - prepare and review sales-related documentation, including offer letters, heads of terms, sales memorandums and sales letters, ensuring accuracy and adherence to legal requirements.

Who would suit this Sales & Office Administrator role:

• Proven experience as a Sales Administrator/Sales Progressor/Sales Coordinator or in a similar role within the property sector.
• Strong understanding of the UK property sales process, including knowledge of AML compliance.
• Excellent communication and interpersonal skills, with the ability to build relationships and manage expectations.
• Highly organised with strong attention to detail and the ability to manage multiple transactions simultaneously.
• Proficient in Outlook, Word and Excel.

Interested?

If you're a confident, committed Sales & Office Administrator, looking for an exciting new challenge, we’d love to hear from you!