Office Administrator

Platform Recruitment; Cambridge; On-site; GBP 26,000 - 36,000; Full time

Job summary

Platform Recruitment represents a globally recognised technology business based in Cambridge seeking an Office Administrator & PA to keep the Cambridge office running smoothly while supporting the CEO and leadership team.

The role requires exceptional organisation, a proactive approach and the ability to manage complex diaries, travel and events, while embracing new technology and AI to improve administrative processes.

Qualifications

• Experience in office administration or PA roles.
• Strong Microsoft 365 skills, especially PowerPoint and Excel.
• Experience using generative AI to improve administrative processes.
• Ability to coordinate travel and events across locations/time zones.

Responsibilities

• Oversee smooth day-to-day running of Cambridge office.
• Manage office supplies, deliveries, couriers, and facilities.
• Coordinate diaries and arrange domestic and international travel.
• Provide proactive PA support to CEO and leadership team.
• Prepare meeting rooms and welcome visitors.
• Support company events and internal initiatives.

Skills

Highly organised

Attention to detail

Proactive

Diary management

Stakeholder communication

PowerPoint

Excel

Microsoft 365

AI for admin

Tools

PowerPoint

Excel

Outlook

Word

Teams

SharePoint

Job description

My client is a globally recognised technology business based in Cambridge. They are looking for an Office Administrator & PA to play a key role in keeping their Cambridge office running smoothly while providing high-quality support to the CEO and wider leadership team.

This is a varied, hands-on role suited to someone who is exceptionally organised, proactive and enjoys being the person who makes things happen. The ideal candidate will have a positive, can-do attitude, excellent attention to detail and a genuine interest in using technology and AI to make administrative processes more efficient.

Key Responsibilities

Office Administration

• Take ownership of the smooth day-to-day running of the Cambridge office
• Manage office supplies, deliveries, couriers and general facilities requirements
• Liaise with building management, contractors and suppliers
• Prepare meeting rooms and provide a professional, welcoming reception for visitors, customers and senior stakeholders
• Support company events, employee activities and internal initiatives
• Provide proactive PA and administrative support to the CEO and leadership team
• Manage complex diaries and coordinate meetings across different locations and time zones
• Arrange domestic and international travel, including flights, accommodation, itineraries, transport and visas

Digital & Process Improvement

• Make confident use of Microsoft 365, particularly Outlook, Word, PowerPoint, Excel, Teams and SharePoint
• Use generative AI responsibly for research, drafting, meeting summaries and information management
• Produce polished documents, presentations, spreadsheets, communications and trackers

Office Administrator & PA

My client is looking for someone who is:

• Highly organised, accurate and dependable, with excellent attention to detail
• Proactive and solutions-focused, with a genuine willingness to take ownership
• Positive, energetic and approachable, with a strong work ethic
• Comfortable managing multiple priorities and adapting when plans change
• Confident communicating with people at all levels, including senior stakeholders

Experience Required

The successful candidate will ideally have experience in an office administration, office coordination, PA, Team Assistant, Executive Assistant or similar role, with experience supporting senior managers and coordinating meetings, travel, events and office activities.

Strong Microsoft 365 skills are essential, particularly PowerPoint and Excel, alongside practical experience using generative AI and a willingness to embrace new technology and automation.

Why Join?

This is an excellent opportunity to join an innovative and growing technology business in Cambridge, taking on a varied role with genuine responsibility and visibility across the organisation.