Executive Assistant Office Manager

Carnegie Consulting; Greater London; Hybrid; GBP 50,000 - 75,000; Full time

Job summary

Carnegie Consulting in London is seeking an exceptional Executive Assistant & Operations professional to work closely with senior leadership and help keep the business running smoothly as it scales. The role combines high-level administrative support with hands-on operations, facilities, and process improvement, with a strong emphasis on technology and AI.

You will manage complex diaries, coordinate travel, oversee office operations and supplier relationships, plan events, handle onboarding and

Qualifications

• Complex diary management and prioritisation
• Office & workplace operations including suppliers and facilities
• Events planning and logistics coordination
• People administration including onboarding and HR records
• Systems & processes improvement using modern technology and AI tools

Responsibilities

• Provide executive support to senior leaders with diary, travel and expenses
• Oversee day-to-day office operations, facilities, catering and supplier relationships
• Plan and coordinate events and team activities
• Handle onboarding and HR administrative tasks
• Leverage AI tools to streamline administration and improve workflows

Skills

Diary management

Travel planning

Expense management

Office operations

Facilities management

Events planning

HR administration

Systems & processes

AI tooling

Communication

Tools

Office 365

HRIS

CRM

Job description

Executive Assistant & Operations | Innovative Technology Business - to start ASAP

Central London | £50,000–£75,000 DOE | Primarily office-based - with 1 day from home.

An exciting opportunity to join a fast-growing technology business at an exciting stage of growth, working alongside a highly ambitious and talented team.

We’re looking for an exceptional Executive Assistant & Operations professional to work closely with senior leadership and play an important role in supporting the team and keeping the business running smoothly as it grows. Ideally you will be a superstar at all things 'tech' and AI.

This is a broad, hands-on and highly varied role, covering:

• Executive support – complex diary management, travel, correspondence, expenses and priorities
• Office & workplace operations – suppliers, facilities, catering and the smooth day-to-day running of the office. Sourcing tenants for fantastic new offices.
• Events & team activities – planning, logistics and coordination
• People administration – onboarding, employee records, documentation and general HR administration
• Systems & processes – using modern technology and AI tools to streamline administration and improve ways of working

We’re looking for someone exceptionally organised, proactive and resourceful, with the judgement to anticipate what’s needed and make things happen.

This could suit an experienced EA, Office Manager or Operations professional, or an earlier-career candidate with outstanding potential, learning agility and a genuine interest in technology.

You’ll be joining a small, ambitious and collaborative team where your contribution will have real visibility and impact, with plenty of opportunity to develop as the business grows.

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