Office Administrator

North Bristol NHS Trust; Bristol; On-site; GBP 24,000 - 26,000; Full time

Job summary

An established industry player is seeking a dynamic Administrator to join their Retained Estates Team at a prominent hospital. This role demands flexibility and excellent IT skills as you will support senior managers with various administrative tasks. You will be responsible for managing communication, organizing workloads, and ensuring smooth operations within the Estates Department. If you thrive in a busy environment and excel at multitasking, this opportunity offers a chance to make a meaningful impact in a vital healthcare setting. Join a team dedicated to maintaining high standards and supporting essential services within the community.

Qualifications

• Experience in administration with a focus on accuracy and attention to detail.
• Strong IT skills, particularly in Microsoft Outlook and electronic systems.

Responsibilities

• Provide administrative support for the Estates Department's operations.
• Manage queries and maintain electronic documents and spreadsheets.
• Coordinate communication and information distribution among staff.

Skills

IT Skills

Communication Skills

Organizational Skills

Multi-tasking

Attention to Detail

Education

NVQ Level 3 in Business Administration

Tools

Microsoft Outlook

eRoster

Teams

Planet

Job description

Main area Facilities Grade Band 3 Contract 12 months (12 Months Fixed Term - To cover maternity leave) Hours Full time - 37.5 hours per week (Monday to Friday 8:00 am to 16:00 pm) Job ref 339-FM3657-CCC-A

Site Southmead Hospital Town Bristol Salary £24,071 - £25,674 per annum (FTE) or pro-rata for part time roles Salary period Yearly Closing 09/04/2025 08:00

Job overview

We are looking for a dynamic and flexible Administrator to join our Retained Estates Team in Southmead Hospital, Bristol. The Retained Estates is a multi-disciplinary team who assess and manage the maintenance within site and offsite properties. You will support senior managers in a wide range of administrative tasks. The post holder will offer administrative support across the locality and will need to be flexible with regards to working across bases. The post holder must be able to communicate effectively with colleagues from different departments and able to express yourself equally well verbally and in writing. This is a busy role with a need for excellent IT skills and the ability to learn new IT systems efficiently. You must be adept at multi-tasking and excellent at managing your time and prioritising tasks to facilitate the smooth running of this key team function. As part of your role, you will be expected to work Monday to Friday 8:00 am to 16:00 pm. The role is based at Beaufort House, in Southmead Hospital.

Main duties of the job

1. Provide full reception and administration support in all aspects of the administration and general running of the Estates Department.
2. Monitor annual leave and absences of the trade team.
3. Use Community Electronic systems i.e. eRoster, Teams, Planet.
4. Manage telephone, e-mail and in person queries.
5. Log the faults/requests and close work orders once the work is completed.
6. Maintain spreadsheets and electronic documents.
7. Prioritise workload, work without direct supervision.
8. Attend meetings and training as required.
9. Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date.
10. The control of the keys and badges will be in the post holder charge.
11. Liaising with other departments, resolving queries and assisting the Workflow Coordinator and other managers.
12. Data entry is also a fundamental part of the role, with special attention to detail.

Person specification

• NVQ level 3 in Business Administration or equivalent.
• Microsoft Outlook skills and experience of diary management.
• Excellent organisational skills.
• Experience of small project administration and/or organising work streams.
• Ability to work accurately with attention to detail.
• Ability to meet deadlines with conflicting priorities.
• Ability to communicate effectively at various levels within the organisation.
• Professional and polite manner.
• Resilient, proactive and open to new ways of working.