Office Administrator

Hays; Cardiff; Hybrid; GBP 25,000; Full time

Job summary

Hays is seeking an Office Administrator for a dynamic sales environment in Cardiff or Swansea. This role offers an opportunity to gain hands-on experience in a fast-paced administrative setting. Responsibilities include general administration, data management, and office management tasks. The ideal candidate will have strong communication skills and a proactive approach, with a basic salary of £25,000.

Benefits

Access to Learning & Career Zone

Flexible hybrid working options

Additional 5 days of holiday

Invitations to exclusive events

Opportunities for global relocation

Employee well-being initiatives

Retail discounts and gym memberships

Unlimited access to virtual doctor consultations

Employee loans for tech and travel

Paid charity day

Qualifications

• Strong interpersonal and communication skills.
• Ability to work under pressure and meet deadlines.
• Detail-oriented with a proactive and flexible approach.

Responsibilities

• Provide vital administrative support to allocated teams.
• Update daily spreadsheets and generate sales reports.
• Oversee maintenance and management of office equipment.

Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Proactive Approach

Team-oriented

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Hays Recruitment - Exciting Opportunity for an Office Administrator in a Dynamic Sales Environment!

Located in Cardiff or Swansea with hybrid working available.

Basic Salary: £25,000 based on 37.5 hrs a week.

We are offering an exceptional opportunity to gain hands-on experience in a fast-paced administrative role within a globally recognised company. Hays, a leading recruitment specialist operating in 32 countries and listed on the London Stock Exchange as part of the FTSE 250 Index, is looking for someone eager to thrive in a sales-driven culture. Whether you are new to administration or seeking a career change, we welcome applicants from all backgrounds.

Key Responsibilities:

General Administration & Data Management:

• Provide vital administrative support to allocated teams and specialisms
• Update daily spreadsheets for Directors, Managers, and Consultants
• Generate ad-hoc sales and data reports as needed
• Update and format candidate CVs
• Perform filing, scanning, and printing duties
• Assist in preparing and distributing regular reports for your region
• Attend internal meetings, taking action points when required
• Help coordinate client and candidate events within your region
• Support regional and central incentive programs and events
• Maintain fee trackers for Directors
• Manage email distribution lists for your region

Office Management:

• Oversee the maintenance and management of office and IT equipment
• Process travel requests for team members
• Manage office stationery, collateral, and merchandise as required
• Coordinate and support external visitor logistics
• Serve as the first point of contact for property-related inquiries
• Assist in onboarding new starters by preparing IT equipment, welcome packs and physical desk
• Support HR administration tasks related to holidays, absences, changes to contractual details and new starters/leavers
• Management of office car diary
• Coordinating the office hybrid working rota

What you need to succeed:

• Discreet handling of confidential and sensitive information
• A commitment to equality, diversity, and inclusion in the workplace
• Strong interpersonal and communication skills
• Ability to work under pressure and meet deadlines
• Detail-oriented with a proactive and flexible approach
• Demonstrates professionalism and a customer-focused attitude
• Team-oriented with strong systems skills, including proficiency in Microsoft Word, Excel, and Outlook

What we offer:

• Access to our Learning & Career Zone for continuous personal and professional development
• Flexible hybrid working options
• An additional 5 days of holiday per year through our buy-and-sell scheme
• Invitations to our exclusive Black Tie Summer Ball and Christmas Parties
• Opportunities for global relocation
• A broad range of employee well-being initiatives and benefits
• Retail discounts, gym memberships, and more
• Unlimited access to virtual doctor consultations
• Employee loans for tech, travel, and commuting
• Paid charity day #HaysHelps and opportunities to engage with our charity partners
• Supportive networks, such as Parents@Hays and Hays Pride (LGBTQ+ network)
• A strong commitment to social and environmental responsibility

If you're ready to take the next step in your career with a global leader, apply now and join a company that supports both your personal and professional growth!