Office Administrator

Tribeca electrical corporation; Street; On-site; GBP 25,000 - 35,000; Full time

Job summary

Tribeca Electrical Corporation seeks an office administrator to ensure smooth daily operations. The ideal candidate will have 3-5 years of experience in office environments, particularly in construction or trades, and possess strong organizational skills. This full-time role involves managing correspondence, scheduling, and supporting HR functions in a dynamic workplace.

Qualifications

• 3-5 years of experience in an office environment.
• Advanced English proficiency required.
• Proactive approach and ability to maintain confidentiality.

Responsibilities

• Managing correspondence and scheduling meetings.
• Coordinating office activities and greeting visitors.
• Assisting with onboarding new hires and maintaining records.

Skills

Organizational skills

Time-management skills

Communication abilities

Attention to detail

Problem-solving

Multitasking

Confidentiality maintenance

Tools

Microsoft Office

Job description

Tribeca Electrical Corporation is actively seeking an office administrator. The ideal candidate should reside in Queens, Brooklyn, or nearby areas for ease of commute. They must have at least 3 to 5 years of experience working in an office environment for construction, electrical, or other trades construction firms. Below is an outline of the knowledge and key points that the ideal candidate should possess:

1. Administrative and Clerical Support:

• Managing correspondence: Handling incoming and outgoing mail, emails, and phone calls; drafting and proofreading letters, memos, reports, and other documents.
• Data entry and record-keeping: Maintaining accurate and organized records, databases, and filing systems (both physical and digital).
• Scheduling and calendar management: Organizing and scheduling meetings, appointments, and events; managing calendars for senior management.
• Office supplies management: Monitoring inventory, placing orders, and ensuring supplies are available.
• Equipment maintenance: Overseeing the operation and maintenance of office equipment such as printers, copiers, and fax machines.

2. Office Operations and Management:

• Coordinating office activities: Ensuring operational efficiency and compliance with policies.
• Greeting visitors: Welcoming and directing clients and guests professionally.
• Managing office facilities: Overseeing space planning, vendor relations, and office upkeep.
• Implementing procedures: Developing systems to improve efficiency and communication.
• Monitoring company activities: Keeping the calendar of events updated and informing staff accordingly.

3. Financial and Budgetary Support (if applicable):

• Basic bookkeeping: Assisting with invoicing, tracking accounts, and supporting budgets.
• Processing expenses: Managing and tracking office expenses.

4. Human Resources Support (if applicable):

• Onboarding new hires: Assisting with onboarding processes.
• Maintaining personnel records: Keeping employee documentation updated.
• Coordinating training sessions: Arranging and scheduling employee training.

5. Communication and Liaison:

• Internal communication: Acting as a liaison between teams and departments.
• External communication: Serving as a contact for vendors, clients, and partners.
• Disseminating information: Communicating and implementing company policies effectively.

Required skills include exceptional organizational and time-management skills, strong communication abilities, proficiency with office software (e.g., Microsoft Office), attention to detail, multitasking, problem-solving, a proactive approach, and confidentiality maintenance. An office administrator is essential for ensuring smooth daily operations, enabling team members to focus on their core responsibilities.

Experience: Required

Languages: English – Advanced

Employment: Full-time

Schedule: 9am - 5pm

About Tribeca Electrical Corporation:

A Queens-based company with over 18 years of experience. We undertake public works projects and have successfully completed over 120 small to midsize public jobs. We are a dynamic, driven, and positive workplace.