Office Administrator

Yorkmead Junior and Infant School; Birmingham; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Support from Yorkmead School team

Further training opportunities

Job summary

Yorkmead Junior and Infant School is seeking an organised school office administrator to support daily operations on site. You will handle attendance, admissions support, reception duties, and pupil records, while maintaining a safe, orderly environment and assisting families with payments via Arbor.

A commitment to safeguarding, DBS checks, and excellent teamwork with staff and parents are essential for this role.

Qualifications

• Commitment to safeguarding and promoting the welfare of children and young people.
• Willingness to undergo enhanced DBS checks.
• Ability to form and maintain appropriate relationships with children and young people.

Responsibilities

• Manage attendance procedures for all pupils.
• Complete census returns when required.
• Assist Senior Office Manager with admissions procedures.
• Answer telephone and reception duties and handle enquiries from parents and professionals.
• Manage school stationery stock.
• Maintain a safe and orderly environment.
• Perform administrative tasks (photocopying, filing, preparing information packs for parents and visitors, maintaining display areas).
• Maintain pupil records and files.
• Assist parents with payments using Arbor.

Skills

Highly organized

Communication with parents/professiona

Safeguarding awareness

Tools

Arbor

Job description

You will:

• Share our commitment to the values and behaviours atYorkmead School
• Have a commitment to safeguarding and promoting the welfare of children and young people
• Be willing to undergoappropriate checks, including enhanced DBS checks
• Be motivated to work with children and young people
• Have the ability toform andmaintainappropriate relationshipsand personal boundaries with children and young people
• Foster excellent working relationships with colleagues and families
• Be highly organised tomaintainsystems and office processes
• Be flexible and approachable in a busy day to day environment

About the role/Specific Responsibilities:

• Managing attendance procedure of all pupils
• Completing census return when required
• Assisting Senior Office Manager with admissions procedure
• Telephone and reception duties, including dealing with enquiries from parents and professionals
• Dealing with stationery stock for the school
• Maintaining a safe, orderly environment
• Undertakingadministrative tasksincluding photocopying, filing, preparing information packs for parents and visitors andmaintainingdisplay areas
• Maintenance of files and pupil records
• Knowledge of Arbor to assist parents with payments etc
• Work as part ofYorkmead Schoolteam
• Safeguarding children and young people

In return you will receive:

• Support fromYorkmead Schoolteam
• Opportunity for further training

Please Note: In line with Safer Recruitment Practice, a minimum of two references will be sought for shortlisted candidates prior to interview.One reference must be the candidate’s current/most recent employer.The Trust is absolutely committed to safeguarding and promoting the welfare of children and adults through its safer recruitment processes. The Trust expects all staff and volunteers to share this commitment. An enhanced DBS check will be berequiredfor this post.

We encourage all applicants to review our Safeguarding and Child Protection Policy, which outlines our commitment to the safety and wellbeing of students.

As part of our due diligence an online search will be carried out for all shortlisted candidates.

Rehabilitation of Offenders

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs andactivitiescertain spent convictions and cautions are ‘protected’,so they do not need to be disclosedto employers, and if they aredisclosed, employers cannot take them into account.

Further information about filtering offences can be found in the DBS filtering guide.

This post is covered by Part 7 of the Immigration Act (2016).

Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.