Administrative Assistant

Yorkmead Junior and Infant School; Birmingham; On-site; GBP 21,000 - 32,000; Full time

Job summary

Yorkmead Junior and Infant School is seeking a School Administrative Assistant to join our friendly team and contribute to a safe, happy and engaging office provision. You will handle telephone and reception duties, manage deliveries, and support administrative tasks to maintain accurate pupil records and payments.

The role emphasises safeguarding and working with children and families, with an enhanced DBS check required and references as part of safer recruitment.

Qualifications

• Commitment to safeguarding and welfare of children and young people
• DBS checks required (enhanced)
• Two references, one from current/most recent employer
• Ability to form relationships with children, young people and families
• Highly organised to maintain office systems and processes
• Flexible and approachable in a busy environment

Responsibilities

• Telephone and reception duties, including handling enquiries from parents and professionals
• Dealing with deliveries
• Provide the school kitchen with accurate dinner numbers daily and dinner registers to classes
• Maintain a safe, orderly environment
• Undertake administrative tasks: photocopying, filing, preparing information packs for parents and visitors, maintaining display areas
• Maintain pupil files and records and assist with Arbor payments
• Work as part of the Yorkmead School team
• Safeguard children and young people

Job description

We are looking for a School Administrative Assistant to join our friendly team to contribute towards a safe, happy and engaging office provision.

You will:

• Share our commitment to the values and behaviours at Yorkmead School
• Have a commitment to safeguarding and promoting the welfare of children and young people
• Be willing to undergo appropriate checks, including enhanced DBS checks
• Be motivated to work with children and young people
• Have the ability to form and maintain appropriate relationships and personal boundaries with children and young people
• Foster excellent working relationships with colleagues and families
• Be highly organised to maintain systems and office processes
• Be flexible and approachable in a busy day to day environment

About the role/Specific Responsibilities:

• Telephone and reception duties, including dealing with enquiries from parents and professionals
• Dealing with deliveries
• Provide the school kitchen with accurate dinner numbers daily and provide dinner registers to classes
• Maintaining a safe, orderly environment
• Undertaking administrative tasks including photocopying, filing, preparing information packs for parents and visitors and maintaining display areas
• Maintenance of files and pupil records
• Knowledge of Arbor to assist parents with payments etc
• Work as part of Yorkmead School team
• Safeguarding children and young people

Please note:

In line with Safer Recruitment Practice, a minimum of two references will be sought for shortlisted candidates prior to interview. One reference must be the candidate’s current/most recent employer. The Trust is absolutely committed to safeguarding and promoting the welfare of children and adults through its safer recruitment processes. The Trust expects all staff and volunteers to share this commitment. An enhanced DBS check will be required for this post. We encourage all applicants to review our Safeguarding and Child Protection Policy, which outlines our commitment to the safety and wellbeing of students.

As part of our due diligence an online search will be carried out for all shortlisted candidates.

Rehabilitation of Offenders - This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

This post is covered by Part 7 of the Immigration Act (2016). Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.