Office Administrator

Contract Personnel Limited; Attleborough; Sur place; GBP 20 000 - 25 000; Plein temps

Résumé du poste

Contract Personnel Limited seeks an organised Office Administrator to join our client’s team in Attleborough, Norfolk. This busy, fast-paced role focuses on keeping records, coordinating calls and appointments, and ensuring smooth day-to-day office operations.

You will manage calls, diaries, invoicing support and general admin, while supporting the wider team. The position starts as temporary to permanent (approx. 12 weeks) with the potential for a full-time contract for the right candidate.

Qualifications

• Excellent organisational skills and strong attention to detail.
• Strong computer skills and confidence using office systems and software.
• Excellent communication skills, both over the telephone and face to face.
• A confident and professional telephone manner.
• The ability to manage diaries, prioritise workloads and adapt to changing demands.
• A proactive approach, with the confidence to use initiative and think on their feet.
• A strong sense of responsibility, reliability and ownership.
• The ability to work independently while supporting the wider team.
• A positive, practical and flexible attitude.
• The confidence to follow up outstanding tasks and ensure actions are completed.
• Previous experience in an office administration, scheduling, or coordination is essential.

Responsabilités

• Call Handling: Answer incoming calls professionally, deal with enquiries and ensure messages are passed on accurately and promptly.
• Appointment Booking: Schedule appointments and coordinate arrangements with customers and colleagues.
• Confirmation and Follow-Up: Confirm appointments and arrangements, follow up on outstanding quotations and maintain communication with customers.
• Diary Management: Manage diaries effectively, working around availability, priorities and changing schedules to ensure time is used efficiently.
• System Management: Maintain the company system, ensuring information is accurate, up to date and recorded correctly.
• Invoicing Support: Assist with invoicing, processing information and maintaining accurate financial records.
• General Office Administration: Provide day-to-day administrative support to help the office run efficiently, including maintaining records, handling correspondence and completing other administrative tasks as required.
• Team Support: Work closely with colleagues to coordinate workloads, resolve scheduling issues and ensure tasks are completed in a timely manner.
• Taking Ownership: Proactively identify what needs doing, follow tasks through to completion and ensure outstanding actions are chased and dealt with.

Connaissances

Organisation

Communication

Diary management

Office IT skills

Problem solving

Ownership

Independent working

Description du poste

About the Role

We are looking for an organised, reliable and proactive Office Administrator to join our clients’ team in Attleborough, Norfolk.

This is a varied and fast-paced role suited to someone who enjoys keeping things organised, communicating with people and ensuring the day-to-day running of the office is smooth and efficient.

The successful candidate will be confident managing calls, coordinating appointments, maintaining accurate records and supporting the wider team with general administration. You will need to be someone who can think on their feet, use their initiative and take ownership of tasks, ensuring that nothing gets missed and that priorities are managed effectively.

Key Responsibilities

• Call Handling: Answer incoming calls professionally, deal with enquiries and ensure messages are passed on accurately and promptly.
• Appointment Booking: Schedule appointments and coordinate arrangements with customers and colleagues.
• Confirmation and Follow-Up: Confirm appointments and arrangements, follow up on outstanding quotations and maintain communication with customers.
• Diary Management: Manage diaries effectively, working around availability, priorities and changing schedules to ensure time is used efficiently.
• System Management: Maintain the company system, ensuring information is accurate, up to date and recorded correctly.
• Invoicing Support: Assist with invoicing, processing information and maintaining accurate financial records.
• General Office Administration: Provide day-to-day administrative support to help the office run efficiently, including maintaining records, handling correspondence and completing other administrative tasks as required.
• Team Support: Work closely with colleagues to coordinate workloads, resolve scheduling issues and ensure tasks are completed in a timely manner.
• Taking Ownership: Proactively identify what needs doing, follow tasks through to completion and ensure outstanding actions are chased and dealt with.

About You

We are looking for someone who is dependable, organised and confident in a busy office environment. You will be a natural problem-solver who can manage competing priorities while maintaining a professional and helpful approach.

The ideal candidate will have:

• Excellent organisational skills and strong attention to detail.
• Strong computer skills and confidence using office systems and software.
• Excellent communication skills, both over the telephone and face to face.
• A confident and professional telephone manner.
• The ability to manage diaries, prioritise workloads and adapt to changing demands.
• A proactive approach, with the confidence to use initiative and think on their feet.
• A strong sense of responsibility, reliability and ownership.
• The ability to work independently while supporting the wider team.
• A positive, practical and flexible attitude.
• The confidence to follow up outstanding tasks and ensure actions are completed.

Previous experience in an office administration, scheduling, or coordination is essential.

Location: Attleborough, Norfolk

Working Hours: Monday to Friday, 8:30am – 5:30pm

Contract Type: Temporary to Permanent (approx 12 weeks to transfer)

If you are an organised and proactive individual who enjoys keeping things on track, communicating with people and taking responsibility for your work, we would love to hear from you.