Accounts Office Administrator

H Smith & Sons (Honingham) Ltd; Honingham; On-site; GBP 21,000 - 29,000; Full time

Job summary

H Smith & Sons (Honingham) Ltd in Honingham is recruiting for an Accounts Office Administrator. The role offers full-time or part-time hours, five days per week, with permanent employment and flexible hours.

The position involves completing accounts processing, customer care functions, and admin support for head office and site-based staff. The candidate should be highly numerical, detail-oriented and capable of working methodically with MS Word, Excel and Outlook.

Qualifications

• Experience in a similar Accounts Admin Support role.
• Personable, enthusiastic and accommodating.
• Self-motivated with excellent attention to detail.
• Highly numerical with good problem-solving skills.
• Working knowledge of Word, Excel and Outlook.

Responsibilities

• Process purchase ledger, sub-contractor ledger, sales ledger and rent ledger invoices onto the accounts system.
• Provide accounts support to our Quantity Surveyors.
• Match purchase invoices to purchase orders, and reconcile discrepancies.
• Send sales invoices and statements to customers.
• Act as first point of contact for visitors and callers to Head Office and pass messages.
• Submit site registration forms and maintain contact address book.
• Load and update maintenance items in the helpdesk software.
• Maintain contract files and other records, filing new documents.
• Provide holiday and sickness cover for other part-time Accounts Admin Support.

Skills

Numerical skills

Attention to detail

Problem solving

Microsoft Word

Microsoft Excel

Microsoft Outlook

Tools

Redsky IT Summit

Job description

Accounts Office Administrator

Job Type: Full Time / Part Time 5 days per week, Permanent (Flexible Hours)

Location: Honingham, Norfolk

Working Hours: Monday – Friday

Salary: Competitive DOE

Established in 1919, H Smith & Sons of Honingham is a long-established and well-respected family run Building Contractor.

Offering a competitive salary and a friendly working environment, we have an exciting opportunity for a Full Time or Part Time numerical and organised Accounts and General Office Administrator to join our team in Honingham, Norwich.

The Role – Accounts and General Office Administrator:

We have an excellent opportunity for an Accounts and General Office Administrator to work Full or Part Time to complete accounts processing, customer care functions, and admin support for both head office and site base staff.

We will consider full time or 5 days per week part time for this position.

Role Responsibilities – Accounts and General Office Administrator:

Accounts:

• Process purchase ledger, sub-contractor ledger, sales ledger and rent ledger invoices onto the accounts system.
• Provide accounts support to our Quantity Surveyors.
• Match purchase invoices to purchase orders, and reconcile any discrepancies.
• Send sales invoices and statements to customers.

Customer Care & Admin Support:

• Act as the first point of contact for visitors to Head Office, callers telephoning the general switchboard numbers, and pass on messages as required.
• Submit site registration forms.
• Maintain the company contact address book.
• Load and update maintenance items into our helpdesk software.
• Maintain the contract files, and other records/files as directed, filing new documents when received.
• Provide holiday and sickness cover for the other part time Accounts Admin Support.

Person Specification – Accounts and General Office Administrator:

• Experience in a similar Accounts Admin Support role.
• A personable, enthusiastic and accommodating individual.
• Self-motivated with excellent attention to detail.
• Highly numerical with good problem-solving skills.
• Able to work in a methodical manner.
• Working knowledge of Microsoft Word, Excel and Outlook.
• A team player, also able to work on own initiative.
• Working knowledge of Redsky IT Summit accounts package is desirable