Office Admin Coordinator - Contract

Confidential; Leatherhead; On-site; GBP 22,000 - 28,000; Part time

Job summary

Confidential is seeking an Operations Administrator for a contract role in Leatherhead. You will support daily operations, manage supplier contracts and purchase orders, assist with recruitment administration, and coordinate diary and meeting logistics.

This role requires strong organisation, excellent communication, and proficiency in Microsoft Office and SAP. This contract position offers exposure to the life science industry with flexibility in a temporary arrangement and local UK&I

Qualifications

• Experience in administrative, office support or business coordination roles.
• Proficient in Microsoft Office applications and financial systems such as SAP.
• Strong organisational, prioritisation and time management skills.
• Excellent communication and interpersonal skills with stakeholders.

Responsibilities

• Manage day-to-day administrative tasks to support operations.
• Support suppliers with contract administration, PO creation and invoice payment processes.
• Coordinate with UK & Ireland stakeholders for supplier and operational queries.
• Provide diary management, meeting coordination, room bookings and visitor management.
• Coordinate IT equipment requests, office supplies, and facilities coordination.
• Assist in recruitment administration, interview scheduling and onboarding.

Skills

Administrative experience

Microsoft Office

Problem solving

Communication

Tools

SAP

Job description

The Operations Administrator - Contract role in Leatherhead involves managing day-to-day administrative tasks to ensure smooth operations within the life science industry. You'll play a key part in supporting the team and keeping everything running efficiently.

Client Details

This role is with a company in the life science industry based in Leatherhead.

Description

Support the management of suppliers, including contract administration, vendor set-up, purchase order creation, and facilitating timely payment of invoices.

Assist with finance, procurement, legal, and internal approval processes in accordance with company policies and procedures.

Act as a key administrative contact for UK & Ireland stakeholders, supporting the resolution of operational and supplier-related queries.

Provide administrative support for day-to-day business activities, including diary management, meeting coordination, room bookings, visitor management, and catering arrangements.

Coordinate with local, regional, and global teams to support office operations, including IT equipment requests, repairs, upgrades, and office supplies management.

Support the development, review, approval, printing, storage, distribution, version control, and withdrawal of promotional and non-promotional materials through approved company processes.

Assist with recruitment administration, including interview scheduling, candidate communications, onboarding activities, and liaison with recruitment agencies where required.

Support the business contracting process by coordinating required documentation and administrative activities prior to contract execution.

Raise purchase orders and support invoice management activities, partnering with finance colleagues to resolve supplier and payment queries.

Assist with the planning and coordination of internal and external meetings, events, workshops, and business activities, including logistics management where required.

Support local and regional projects and initiatives, providing administrative and organisational assistance as needed.

Help maintain office procedures, records management, filing systems, and administrative processes in line with company requirements.

Assist in ensuring compliance with office-related health and safety requirements, escalating issues where appropriate.

Act as backup to the Office Coordinator, providing support and cover for office management, facilities administration, vendor management, business continuity activities, and other operational responsibilities as required.

Build and maintain effective working relationships with internal stakeholders, suppliers, and external partners.

Contribute positively to a culture of integrity, collaboration, and continuous improvement.

Act in accordance with company policies, industry codes, legal requirements, and compliance standards at all times.

Profile

Experience in an administrative, office support, or business coordination role, preferably within the pharmaceutical or other regulated industry.

Proficient in Microsoft Office applications and financial systems (e.g. SAP).

Strong organisational, prioritisation and time management skills, with the ability to manage multiple tasks and competing deadlines.

Service-oriented with strong problem-solving skills and the ability to work independently, use initiative, and anticipate challenges.

Excellent communication and interpersonal skills, with the ability to build effective relationships across a range of stakeholders.

Strong attention to detail and a commitment to delivering high-quality work.

Fluent in English, both written and verbal.

Energetic, enthusiastic, adaptable, and able to work effectively as part of a team.

Job Offer

• Hourly pay ranging from 16.00 to 20.00, dependent on the level of experience.
• Temporary contract offering flexibility and valuable experience in the life science industry.
• Opportunity to work in Leatherhead, a convenient and accessible location.

We are committed to creating an inclusive environment.

As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences.

If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.