OFFICE / ACCOUNTS MANAGER

Gregory Architects; Belfast; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading architectural practice in Belfast is looking for an enthusiastic Office / Accounts Manager. The role involves supporting directors, managing payroll, and maintaining financial records. Join a close-knit team in a vibrant area with generous leave and pension benefits.

Benefits

Generous annual leave

Pension

Attractive location with easy parking

Qualifications

• Experience in ISO 9001 Quality Assurance system.
• Experience preparing reports, invoices, and formal documentation.

Responsibilities

• Provide direct support to the directors in overseeing administrative activities.
• Manage monthly payroll and maintain accurate financial records.
• Prepare and issue invoices and statements; manage credit control.

Skills

Communication

Planning

Organisation

Multitasking

Tools

Microsoft Office

Sage

Job description

1 week ago Be among the first 25 applicants

Direct message the job poster from Gregory Architects

Gregory Architects are seeking to recruit an enthusiastic and organised Office / Accounts Manager

The company:

Gregory Architects is one of Belfast’s longest established architectural practices, award winning and focused on quality and client satisfaction.

Job type: Full time, Permanent

• Attractive University area location with easy parking access with close proximity to park and local cafes.
• Generous annual leave.
• An energetic close-knit team environment where you will be welcomed, supported and encouraged in your role.
• Pension.

Role overview:

• Provide direct support to the directors in overseeing day-to-day administrative activities.
• Provide regular reports to the Directors on performance against targets and budgets.
• Manage monthly payroll.
• Managing calls, emails, filing, and office documentation.
• Maintain accurate financial records usingSage software.
• Manage and track staff annual leave, absences, and key employee records and onboarding new team members and maintaining employee records.
• Managing and maintaining the office Quality Assurance system to ISO 9001 including preparation of documentation for annual audits.
• Prepare and issue invoices and statements; manage credit control and follow up on outstanding payments.
• Any other duties, within reason and capability, associated with this position as determined by the Directors.
• Support tender submissions and bid-writing.
• Submission of VAT returns.
• Liaison with accountants in preparing year-end accounts.

Skills and experience:

• Excellent communication and interpersonal skills
• Strong planning, organisation, and multitasking abilities.
• High level of proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Proficiency in use of Sage payroll and accounting software.
• Experience preparing reports, invoices, and formal documentation.
• Experience in ISO 9001 Quality Assurance system.

How to apply: Send your CV and a brief cover letter to [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

• Industries

  Architecture and Planning

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