Office Accounts Administrator (Permanent)

UK Mission Enterprise Limited; Greater London; On-site; GBP 22,000 - 30,000; Full time

Job summary

UKME in London seeks an Office Accounts Administrator (Permanent) to manage payments, invoices and data entry, ensuring accurate records and timely processing for client accounts. You will prepare management statements, reconcile daily banking, generate Excel-based reports, and support visa, travel and client tasks as required by management, including covering colleagues when needed.

This role requires strong MS Office skills and meticulous attention to detail.

Qualifications

• Experience in office administration.
• Experience processing invoices and handling stock control.
• Strong IT skills, including proficiency with MS Office (Word, Excel, Outlook) and the internet.

Responsibilities

• Process payments, invoices, and receipts; enter data into databases.
• Prepare financial statements for managerial review.
• Reconcile monthly credit cards with correct coding and within deadlines.
• Generate management reports using Excel.
• Maintain accurate and up-to-date records.
• Support visa applications, hotel arrangements, and other client-related tasks.
• Provide cover for colleagues during absences.

Skills

Office administration

Invoice processing

MS Office

Data entry

Tools

MS Office Suite

Job description

Office Accounts Administrator (Permanent)

Key Responsibilities:

• Process payments, invoices, and receipts; enter data into databases, and file hard copies.
• Prepare financial statements for managerial review.
• Organise expenditure files for presentation to clients.
• Verify weekly expenditure for accuracy and report discrepancies.
• Ensure all receipts are properly accounted for and assigned to clients.
• Generate management reports using Excel.
• Process refunds and perform other administrative tasks as needed.
• Maintain accurate and up-to-date records.
• Account for daily bank transactions and update spreadsheets by deadlines.
• Communicate with suppliers to resolve issues when necessary.
• Raise client statements and ensure all paperwork is authorised, coded, and correctly entered.
• Reconcile monthly credit cards with correct coding and within desired time frames.
• Make sure all relevant receipts are returned to the accounts department in a timely manner.
• Process SPRs and invoices for payment.
• Store and dispose of confidential paperwork correctly.
• Contact suppliers for any receipt queries.
• Assist with client purchasing requests, including packing and shipping items.
• Support visa applications, restaurant bookings, hotel arrangements, and other client-related tasks.
• Provide cover for colleagues during absences.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• Experience in office administration.
• Experience processing invoices and handling stock control.
• Strong IT skills, including proficiency with MS Office (Word, Excel, Outlook) and the internet.

UKME is an organisation dedicated to providing a 6 star quality private concierge service to exclusive VIP Clients, across the areas of property maintenance, in-house recruitment, procurement, finance, IT and human resources services. Based in London but providing services the length and breadth of the United Kingdom, UKME is continuously available for its clients, 24 hours a day, 365 days a year. Not only does UKME provide its clients with first class chauffeuring, housekeeping and operational services, but it also gives them high quality technical support, essential in today’s high tech world. UKME only recruits and employs the highest calibre of staff and has a strong network of strategic partners and suppliers that it uses to deliver high quality services and solutions to its clients. At UKME, we have a "can do" attitude to every request from our clients, no matter how unique or challenging.