Office Accounts Administrator (Permanent)

Ukma (Af) Ltd; Borough of Runnymede; On-site; GBP 22,000 - 28,000; Full time

Job summary

Ukma (Af) Ltd is seeking an Office Accounts Administrator (Permanent) to manage payments, invoices, and receipts; enter data into databases and prepare financial statements for managerial review. The role includes organizing expenditure files, reconciling bank transactions, and generating Excel-based management reports.

The ideal candidate will have experience in office administration, invoice processing, and strong IT skills with MS Office.

Qualifications

• Experience in office administration.
• Experience processing invoices and handling stock control.
• Strong IT skills, including MS Office (Word, Excel, Outlook) and internet.

Responsibilities

• Process payments, invoices and receipts; enter data into databases and file hard copies.
• Prepare financial statements for managerial review.
• Organise expenditure files for client presentations.
• Verify weekly expenditure for accuracy and report discrepancies.
• Ensure all receipts are properly accounted for and assigned to clients.
• Generate management reports using Excel.
• Process refunds and perform other administrative tasks as needed.
• Maintain accurate and up-to-date records.
• Account for daily bank transactions and update spreadsheets by deadlines.
• Communicate with suppliers to resolve issues when necessary.
• Raise client statements and ensure all paperwork is authorised, coded, and correctly entered.
• Reconcile monthly credit cards with correct coding and within desired time frames.
• Make sure all relevant receipts are returned to the accounts department in a timely manner.
• Process SPRs and invoices for payment.
• Store and dispose of confidential paperwork correctly.
• Contact suppliers for any receipt queries.
• Assist with client purchasing requests, including packing and shipping items.
• Support visa applications, restaurant bookings, hotel arrangements, and other client-related tasks.
• Provide cover for colleagues during absences.
• Any tasks or responsibilities as requested by management within the scope of the position.

Skills

Office administration

Invoice processing

Stock control

MS Office

Tools

MS Office

Job description

Office Accounts Administrator (Permanent)

Key Responsibilities:

• Process payments, invoices, and receipts; enter data into databases, and file hard copies.
• Prepare financial statements for managerial review.
• Organise expenditure files for presentation to clients.
• Verify weekly expenditure for accuracy and report discrepancies.
• Ensure all receipts are properly accounted for and assigned to clients.
• Generate management reports using Excel.
• Process refunds and perform other administrative tasks as needed.
• Maintain accurate and up-to-date records.
• Account for daily bank transactions and update spreadsheets by deadlines.
• Communicate with suppliers to resolve issues when necessary.
• Raise client statements and ensure all paperwork is authorised, coded, and correctly entered.
• Reconcile monthly credit cards with correct coding and within desired time frames.
• Make sure all relevant receipts are returned to the accounts department in a timely manner.
• Process SPRs and invoices for payment.
• Store and dispose of confidential paperwork correctly.
• Contact suppliers for any receipt queries.
• Assist with client purchasing requests, including packing and shipping items.
• Support visa applications, restaurant bookings, hotel arrangements, and other client-related tasks.
• Provide cover for colleagues during absences.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• Experience in office administration.
• Experience processing invoices and handling stock control.
• Strong IT skills, including proficiency with MS Office (Word, Excel, Outlook) and the internet.