Occupational Health Administrator

East Midlands Railway; East Midlands; On-site; GBP 23,000 - 29,000; Part time

Benefits offered by this job

Annual leave 32 days

Free rail travel on EMR and other Rail

75% rail discount for partners and kin

Discounted friends and family tickets

Personal development and progression

Job summary

East Midlands Railway (EMR) is hiring an Occupational Health Administrator on a part-time basis to support daily department operations. You will manage the clinical appointment calendar, coordinate with managers to release staff for appointments, and provide confidential support for records.

You will greet employees, manage the wellbeing inbox, and handle phone queries. The role also covers day-to-day purchasing activities, including raising purchase orders, processing invoices and stock checks.

Qualifications

• Experience in a Medical/Health administrative role.
• Proficient IT user with Office (Word, Excel) and data entry of sensitive documents.
• Ability to work well in a fast-paced team and autonomously.
• Excellent communication with colleagues at all levels.

Responsibilities

• Manage day-to-day calendar and appointments in Occupational Health.
• Liaise with managers and rosters to release employees for appointments.
• Welcome employees in-person and manage wellbeing inbox and phone queries.
• Handle purchasing: raise purchase orders, process invoices, stock take.

Skills

Medical admin

Office suite

Data entry

Communication skills

Tools

Microsoft Word

Microsoft Excel

Job description

Occupational Health Administrator - part time

Occupational Health

Location: Derby - Head Office Contract Type: Permanent Salary: £26,053per annum pro rata Closing Date: Sunday 08 November 2026 Interview Date: Wednesday 18 November 2026 Reference: OHAPT-26

Occupational Health Administrator

We are proud to be One Team at East Midlands Railway (EMR). We are passionate about keeping people safe, delighting our customers, doing the right thing and putting customers at the heart of our sustainable railway for the East Midlands. With over 2,600 employees, our people are the reason we are so successful, and our employees make a crucial contribution to this.

Ten times accredited as a Top Employer and Gold accredited for Inclusive Employers Standards, we value our people and are dedicated to making sure that everybody feels empowered to bring their authentic self to work.

At EMR we want to proactively embrace diversity across our workforce and recognise that we are under-represented in some areas. We’re therefore taking positive steps to promote a positive and inclusive culture and we welcome applications from everyone to help us better represent our communities.

Our Occupational Health Administrator will assist with the day-to-day management of the Occupational Health department. They will play an integral role in the multi-disciplinary team, managing the clinical appointment calendar, liaising with managers and rosters to release employees for appointments, and providing confidential support for record management. Our Administrator will be the friendly face of our department, welcoming employees visiting in-person, managing our wellbeing inbox, and answering phone queries.

The successful post holder will also be required to manage the day to day purchasing of supplies, including raising purchase orders, process invoices and stock take.

Key Skills & Experience we are looking for

• Experience working in an Medical/Health administrative role
• Be a competent IT user, with experience of using Office packages (Word, Excel etc.) and an ability to effectively enter data at pace and process medically sensitive documents
• Be able to evidence an ability to work well as part of a fast-paced team, and able to work autonomously without supervision
• Have excellent communication skills, with the ability to work with colleagues at all levels of the business

As well as a competitive salary, we’ll also offer you:

• 32 days annual leave (including bank holidays), rising to 34 days after 2 years of service
• Free travel on East Midlands Railway and other train companies operated by Transport UK
• 75% discount on other national rail train companies, including for partners and dependants
• Discounted friends and family tickets on the EMR network
• Various personal development and progression opportunities

This part-time 21.45 hours a week position is based in Derby, Pride Park. The part-time hours are open for discussion; however the successful candidate will be required in the office on busy clinic days which are Monday, Tuesday and Wednesday.

Closing Date: Sunday 8 th November

Interview Date: 18 th or 19 th November 2026

Important Notice to Candidate: AI Use Monitoring

Please be advised that all responses to questions on this application form will be carefully monitored for indications of AI assistance. It is important to us that you are being your authentic self so please base your answers on your personal knowledge and experience.

Any detected use of AI-generated content will result in disqualification from the application process. We value integrity and transparency in all applications and appreciate your cooperation in maintaining these standards.

If you're successful in this role, you'll be expected to support our frontline colleagues at some points throughout the year. This might be undertaking safety critical work, for which you'll receive training, but it could just be helping out with Customer Service when our stations are busy. We're One Team, and that means our managers step up for the frontline, not just manage from a distance. Supporting frontline colleagues is part of our DNA at EMR.

We welcome applicants from diverse backgrounds, we promote equal opportunities for all. East Midlands Railway is a non-discriminatory employer committed to the recruitment and promotion of all on the basis of ability and merit irrespective of disability, race, gender, health, social class, sexual preference, marital status, nationality, religion, employment status or age. We’ll treat your application fairly and assess you for the job based on merit and skills.

We welcome applicants from diverse backgrounds , we promote equal opportunities for all. East Midlands Railway is a non-discriminatory employer committed to the recruitment and promotion of all on the basis of ability and merit irrespective of disability, race, gender, health, social class, sexual preference, marital status, nationality, religion, employment status or age. We’ll treat your application fairly and assess you for the job based on merit and skills.