Night Administrator

Red Recruitment Solutions; Basingstoke and Deane; On-site; GBP 17,000 - 21,000; Full time

Benefits offered by this job

Night shift allowance

Competitive salary

Job summary

Red Recruitment Solutions, on behalf of our client in Whitchurch, Shropshire, is seeking a Control Centre Night Administrator to join a friendly team on a 4 on 4 off pattern, working 7pm–7am.

You willBook vehicles, liaise with the Warehouse team, scan documents, manage driver communications, and provide handovers to management in a busy transport environment.

Qualifications

• Flexible
• Alert and assertive, with an awareness of surroundings
• Proactive approach towards tasks
• Focused
• Team player
• Ability to work on own initiative
• Self-motivated
• Excellent communication and organisational skills
• Ability to operate in a fast moving organisation

Responsibilities

• Book all vehicles on and off site, capture all required information and input into the relevant systems
• Liaise with Warehouse Team to ensure all vehicles are directed to the correct place
• Ensure all receipt and despatch documents are scanned on to the system
• Scan and file all completed load sheet summaries
• Notify the Transport department of any vehicle defects raised by drivers and updated systems as required
• Check and scan all POD documents, record any discrepancies and update systems as required
• Welcome visitors on to site, ensure visitor passes have been filled in correctly and that the visitor has been briefed on Health & Safety requirements
• Ensure barriers are controlled at all time
• Monitor, process and respond to email requests in a timely manner
• Prepare and issue delivery notes, ensure all stock is correctly scanned on the system and that any additional delivery documentation (CMR’s, customs paperwork etc.) is processed accordingly
• Ensure all systems are updated when vehicles depart site
• Process bookings from customers and hauliers, ensure that the given booking is in line with warehouse requirements and company planning rules
• Ensure all driver timesheets are filed correctly
• Provide an effective handover to the management team and other operational departments
• If applicable, update driver night work and react to any changes in transport activity, co-ordinate drivers and handle any issues from delivery points or customers
• Carry out all reasonable instructions as requested by a member of the Control Centre Management Team

Job description

Our client based in Whitchurch, Shropshire is seeking a Control Centre Night Administrator to join their friendly team.

This is a full-time position operating on a 4 on 4 off night shift pattern between 7pm and 7am

Key Accountabilities

Book all vehicles on and off site, capture all required information and input into the relevant systems

Liaise with Warehouse Team to ensure all vehicles are directed to the correct place

Ensure all receipt and despatch documents are scanned on to the system

Scan and file all completed load sheet summaries

Notify the Transport department of any vehicle defects raised by drivers and updated systems as required

Check and scan all POD documents, record any discrepancies and update systems as required

Welcome visitors on to site, ensure visitor passes have been filled in correctly and that the visitor has been briefed on Health & Safety requirements

Ensure barriers are controlled at all time

Monitor, process and respond to email requests in a timely manner

Prepare and issue delivery notes, ensure all stock is correctly scanned on the system and that any additional delivery documentation (CMR’s, customs paperwork etc.) is processed accordingly

Ensure all systems are updated when vehicles depart site

Process bookings from customers and hauliers, ensure that the given booking is in line with warehouse requirements and company planning rules

Ensure all driver timesheets are filed correctly

Provide an effective handover to the management team and other operational departments

If applicable, update driver night work and react to any changes in transport activity, co-ordinate drivers and handle any issues from delivery points or customers

Carry out all reasonable instructions as requested by a member of the Control Centre Management Team

Key Challenges

Reacting positively to peak periods of vehicle movements

Responding positively to being respectfully challenged

Ability to multi-task in an ever changing environment

Person Specification

Flexible

Alert and assertive, with and awareness of surroundings

Proactive approach towards tasks

Focused

Team player

Ability to work on own initiative

Self-motivated

Excellent communication and organisational skills

Ability to operate in a fast moving organisation

This is an excellent opportunity to join an established, reputable company who can offer further opportunities for development, offering an attractive salary of £17,000 + £4000 night shift allowance making it £21,000 per annum.

*We aim to reply to all applications within 48 hours. By applying for this position you give your consent for us to keep your CV for up to 3 months. In the event that you have been unsuccessful for this position, we will retain your details should anything else suitable become available. Please request in writing should you not wish us to retain your details for this purpose. Your details will not be shared with any third party without your express permission.