Night Admin Coordinator – Logistics & Stock Control

Gist Limited; Portbury; On-site; GBP 28,000 - 33,000; Full time

Benefits offered by this job

M&S discount

25 days’ annual leave + bank holidays

Healthcare discount plan

Annual bonus scheme

Pension & life assurance

App-based discounts

Job summary

Gist Ltd is recruiting a Night Admin Coordinator for our Portbury operation, relocating to a new Avonmouth Distribution Centre in Summer 2027. The role supports customer orders, stock control and shift handovers in a fast-paced, safety-focused warehouse environment.

The candidate will manage multiple tasks, communicate with customers and suppliers, and ensure accurate stock checks and reporting while working 18:00–06:00 on a 4 on/4 off pattern.

Qualifications

• Previous experience in an administrative role with ability to manage multiple tasks and priorities
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Excellent communication skills and ability to build positive relationships with colleagues, customers and suppliers

Responsibilities

• Liaise with customers confirming daily orders and queries
• Check inbound stock deliveries from suppliers
• Create pre-advices, stock reports and complete traceability tests when requested
• Complete regular stock checks
• Oversee picking, decanting and allocate jobs to staff
• Regular stock rotation to ensure correct dated stock is picked
• Provide a thorough handover to end of shift
• Adhere and lead on all aspects of Health and Safety
• File away paperwork when required
• Deal with all email queries in a timely manner
• Any other duties advised by your manager.

Skills

Administrative experience

MS Office

Customer communication

Team player

Attention to detail

Tools

Excel

Word

PowerPoint

Job description

Gist Ltd is recruiting a Night Admin Coordinator for our Portbury operation, relocating to a new Avonmouth Distribution Centre in Summer 2027. The role supports customer orders, stock control and shift handovers in a fast-paced, safety-focused warehouse environment.

The candidate will manage multiple tasks, communicate with customers and suppliers, and ensure accurate stock checks and reporting while working 18:00–06:00 on a 4 on/4 off pattern.