Admin Coordinator

Gist Limited; Portbury; On-site; GBP 28,000 - 33,000; Full time

Benefits offered by this job

M&S discount

25 days’ annual leave + bank holidays

Healthcare discount plan

Annual bonus scheme

Pension & life assurance

App-based discounts

Job summary

Gist Ltd is recruiting a Night Admin Coordinator for our Portbury operation, relocating to a new Avonmouth Distribution Centre in Summer 2027. The role supports customer orders, stock control and shift handovers in a fast-paced, safety-focused warehouse environment.

The candidate will manage multiple tasks, communicate with customers and suppliers, and ensure accurate stock checks and reporting while working 18:00–06:00 on a 4 on/4 off pattern.

Qualifications

• Previous experience in an administrative role with ability to manage multiple tasks and priorities
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Excellent communication skills and ability to build positive relationships with colleagues, customers and suppliers

Responsibilities

• Liaise with customers confirming daily orders and queries
• Check inbound stock deliveries from suppliers
• Create pre-advices, stock reports and complete traceability tests when requested
• Complete regular stock checks
• Oversee picking, decanting and allocate jobs to staff
• Regular stock rotation to ensure correct dated stock is picked
• Provide a thorough handover to end of shift
• Adhere and lead on all aspects of Health and Safety
• File away paperwork when required
• Deal with all email queries in a timely manner
• Any other duties advised by your manager.

Skills

Administrative experience

MS Office

Customer communication

Team player

Attention to detail

Tools

Excel

Word

PowerPoint

Job description

At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food.

From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.

As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.

The Opportunity

As an Night Admin Coordinator, you'll play a key role at the heart of our Portbury operation, where every action you take contributes to customers enjoying their favourite M&S food. This is an exciting time to join the business as we continue to invest in our operations, with this role relocating to our brand-new, state-of-the-art Distribution Centre in Avonmouth in Summer 2027, offering a fantastic opportunity to be part of our future growth and success.

Our Portbury operation is looking for candidates who can commit to a 4 on, 4 off shift pattern, working 18:00 PM to 06:00 AM.

What You’ll Do

• Liaise with customers confirming daily orders and queries
• Check inbound stock deliveries from suppliers
• Create pre-advices, stock reports and complete traceability tests when requested
• Complete regular stock checks
• Oversee picking, decanting and allocate jobs to staff
• Regular stock rotation to ensure correct dated stock is picked
• Provide a thorough handover to end of shift
• Adhere and lead on all aspects of Health and Safety
• File away paperwork when required
• Deal with all email queries in a timely manner
• Any other duties advised by your manager.

Who You Are

• Previous experience in an administrative role, with the ability to manage multiple tasks and priorities effectively
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Excellent communication skills, with the confidence to build positive working relationships with colleagues, customers, and suppliers
• A strong team player with a collaborative approach and the ability to support a variety of departments across the site
• Exceptional attention to detail, with the ability to work accurately under pressure and meet tight deadlines in a fast-paced environment

Role Details

Salary: Up to £31,400 per annum + £1,700 Unsocial Hours Premium

Working hours: NIGHTS - 4 on, 4 off / 18:00 PM to 06:00 AM (A level of flexibility is expected to ensure effective operational coverage)

Location: Gist Ltd, First Avenue, Royal Portbury Docks, Bristol BS20 7XR

What’s in it for you?

As Well As a Competitive Salary, You'll Benefit From

• 20% M&S discount on most things from furniture, fashion and food
• 25 days’ annual leave plus bank holidays (rising with length of service)
• Discounted rates on healthcare cash plan
• Attractive annual bonus scheme, based on M&S performance and personal objectives
• Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance
• Amazing perks and discounts via our App to major restaurants and retailers
• Access to a wide range of wellbeing support – including our Employee Assistance Programme
• A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
• Cycle to work scheme

Why Gist?

When you join Gist, you're joining a business that plays a critical role within the M&S Group.

You’ll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains.

Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow.

Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.

Our commitment to inclusion

At Gist, we believe our differences make us stronger.

We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives.

If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.