NHS Team Secretary & Admin Specialist (CYP)

Lincolnshire Partnership NHS Foundation Trust; Boston; Hybrid; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Early access to Psychological TherapIn

Competitive annual leave

Car leasing scheme

Free eye tests

Salary sacrifice discounts

Discounts on retailers & restaurants

Job summary

Lincolnshire Partnership NHS Foundation Trust in Lincolnshire is seeking a reliable Team Secretary/Administrator to join the Child & Young People (CYP) Services Urgent Care team. This 37.5-hour post is office-based with some home-working, on a rota basis for reception cover.

You will handle referrals, data input, typing and correspondence, diary management and meeting support, using Word, Excel, Outlook and clinical systems, while ensuring confidentiality and a high standard of service.

Qualifications

• NVQ 3 in Business Administration or equivalent qualification or relevant experience.
• Good standard of general education including English.

Responsibilities

• Input referrals and data onto the clinical system.
• Navigate and update clinical systems and databases.
• Organise and contact young people and families by phone or letter to offer appointments.
• Type letters and correspondence using audio/copy typing and word processing.
• Manage diary and arrange meetings with note taking and circulating documents.
• Provide reception cover and handle enquiries in a welcoming, confidential manner.
• Assist with data monitoring using Excel and Power BI housekeeping reports.
• Support with coordinating meetings and taking notes.
• Liaise with internal and external providers and manage invoices through procurement.
• Maintain shared online workspace/website if required.

Skills

Communication skills

Organisational skills

Confidentiality

Customer service

Education

NVQ 3 in Business Administration or equivalent

Good general education including English

Tools

Word

Excel

Publisher

Outlook

RIO

Job description

Lincolnshire Partnership NHS Foundation Trust in Lincolnshire is seeking a reliable Team Secretary/Administrator to join the Child & Young People (CYP) Services Urgent Care team. This 37.5-hour post is office-based with some home-working, on a rota basis for reception cover.

You will handle referrals, data input, typing and correspondence, diary management and meeting support, using Word, Excel, Outlook and clinical systems, while ensuring confidentiality and a high standard of service.