NHS Team Admin & Diary Coordinator

Pennine Care Nhs Foundation Trust; Bryn; On-site; GBP 21,000 - 24,000; Full time

Benefits offered by this job

Flexible working

Continued Professional Development

Staff wellbeing service

Job summary

Pennine Care NHS Foundation Trust is seeking a Team Administrator (Band 3) to provide efficient administrative and secretarial support to the team across five boroughs. The role requires experience in diary management, meeting organisation, and handling a range of enquiries, with strong MS Office skills and a commitment to confidentiality and data protection.

The post offers opportunities for flexible working, continuous professional development, and involvement in improvement activities within

Qualifications

• GCSE in English and Maths (Grade 9-4 / C or above) or equivalent
• Experience of office procedures to NVQ 3 level
• Completion of PARIS training
• NVQ 3

Responsibilities

• Provide administrative support for the team including typing, diary management, meeting organisation, preparation of reports using a range of Microsoft Office programmes, filing and photocopying
• Manage enquiries from staff, service users/relatives, members of the public, Consultants and other outside organisations
• Maintain a manual and electronic filing system
• Responsibility for the taking, typing and circulation of minutes, agendas, memos and other documents alongside general administration duties
• Dealing with postal and electronic mail, telephone and reception queries and messages
• To provide cover for colleagues on annual leave or sick leave, ensuring the provision of a flexible, effective and efficient clerical and administration service to the team
• Liaison with external contacts and organisations, other hospitals and Trust staff, community services and Social Services
• To communicate in a manner that is consistent with Trust policies and procedures whilst presenting a positive image of the service
• To manage diaries effectively, ensuring that competing priorities are effectively and efficiently dealt with
• The ability to prioritise own workload, organise and plan busy schedules
• To order and maintain sufficient levels of stationery and supplies for the department
• To continuously review administrative processes within the team and contribute to the ongoing development of the service
• To collect information and produce statistics as and when required by the team for audit and research purposes

Skills

Diary management

Meeting organization

Progress chasing

Document preparation

Handling enquiries

Document production

Office systems

Minute taking

Database skills

Microsoft Office Suite

Flexibility

Education

GCSE English & Maths

NVQ 3 / ECDL

PARIS training

RSA II

Tools

Microsoft Office Suite

Job description

Pennine Care NHS Foundation Trust is seeking a Team Administrator (Band 3) to provide efficient administrative and secretarial support to the team across five boroughs. The role requires experience in diary management, meeting organisation, and handling a range of enquiries, with strong MS Office skills and a commitment to confidentiality and data protection.

The post offers opportunities for flexible working, continuous professional development, and involvement in improvement activities within