NHS Band 4 PA & Admin Specialist

Bsmhft; Birmingham; On-site; GBP 28,000 - 31,000; Part time

Benefits offered by this job

Relocation assistance

Job summary

Birmingham and Solihull Mental Health NHS Foundation Trust is seeking a Band 4 Personal Assistant/Management Administrator to support the Psychology and Occupational Therapy services. The role involves diary management, meeting support, and preparation of presentations and reports within a busy NHS environment.

The successful candidate will have NHS secretarial experience, strong IT skills and excellent English.

Qualifications

• GSC English or above and excellent use of the English language/grammar
• NVQ Level III in Business Admin or equivalent
• Evidence of IT skills and proficient in the use of Microsoft office software.
• Evidence of proficient keyboard and digital skills.

Responsibilities

• Provide comprehensive PA and administrative support to senior managers, including diary management, arranging and servicing meetings, preparing presentations and reports, and acting as a key point of contact for enquiries and correspondence, ensuring timely and professional responses.
• Provide dedicated administrative support to Psychology and Occupational Therapy teams, including action tracking, workforce administration, service reporting and supporting quality improvement and service development initiatives.
• Maintain confidential staff records and associated documentation, supporting processes such as recruitment, appraisal, supervision and other workforce activities, ensuring records are accurate, up to date and compliant with Trust policies and information governance requirements.
• Support the effective flow of information across services by managing electronic communications, maintaining information management systems, escalating urgent matters where appropriate while maintaining strict standards of confidentiality at all times.

Skills

Excellent English language

Keyboard skills

IT skills

Microsoft Office

Education

GSCE English or above

NVQ Level III in Business Admin

Tools

Microsoft Office

Job description

Birmingham and Solihull Mental Health NHS Foundation Trust is seeking a Band 4 Personal Assistant/Management Administrator to support the Psychology and Occupational Therapy services. The role involves diary management, meeting support, and preparation of presentations and reports within a busy NHS environment.

The successful candidate will have NHS secretarial experience, strong IT skills and excellent English.