Conveyancing Assistant

Search; Barnsley; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Career development opportunities

Supportive team environment

Long-term progression

Job summary

Search is seeking a Conveyancing Assistant in Barnsley to provide administrative and transactional support across a busy residential conveyancing caseload.

You will work with the team to progress files efficiently, liaise with clients and third parties, and ensure high standards of client service throughout the conveyancing process. The role offers a collaborative and supportive environment and opportunities to grow within the department.

Qualifications

• Strong written and verbal communication.
• Excellent attention to detail.
• Good organisational and time-management skills.
• Ability to manage competing priorities and meet deadlines.
• Professional, calm approach when dealing with clients.
• Experience with Microsoft Word, Excel and Outlook.
• Experience using a legal case management system.
• Experience processing bills.
• Understanding of legal terminology and conveyancing processes.
• Ability to work independently and as part of a team.

Responsibilities

• Provide day-to-day administrative support to the Conveyancing team.
• Open, maintain and close client files accurately.
• Manage incoming post and allocate correspondence.
• Support sale files from instruction to completion.
• Assist with sale enquiries and mortgage redemption processes.
• Support the exchange and completion process.
• Prepare completion statements and assist with completion monies.
• Liaise with clients, lenders, solicitors and third parties.
• Provide regular updates and respond to client queries.
• Prepare completion letters and related documentation.
• Assist with requisitions and Certificates of Title.
• Issue contract packs for sale files.
• Manage requests for money on account and chase outstanding matters.
• Assist with LMS and Lender Exchange portals.

Skills

Communication

Attention to detail

Time management

Prioritisation

Independence

Tools

Microsoft Word

Microsoft Excel

Outlook

Legal case management system

Job description

Conveyancing Assistant

Location: Barnsley

Salary: Competitive, dependent on experience

Type: Full-time, Permanent

About the Role

An established and growing legal practice is looking for a Conveyancing Assistant to join its busy and supportive Conveyancing team.

This is an excellent opportunity for an organised and detail-focused individual to provide administrative and transactional support across a varied residential conveyancing caseload. You will work closely with the wider team to ensure files progress efficiently and clients receive a professional and responsive service.

Key Responsibilities

• Providing day-to-day administrative support to the Conveyancing team
• Opening, maintaining and closing client files accurately
• Managing incoming post and ensuring correspondence is allocated correctly
• Supporting sale files from initial instruction through to completion
• Assisting with sale enquiries and mortgage redemption's
• Supporting the exchange and completion process
• Preparing completion statements and assisting with completion monies
• Liaising with clients, lenders, solicitors and other third parties
• Providing regular updates and responding to client queries
• Preparing completion letters and associated documentation
• Assisting with requisitions and Certificates of Title
• Issuing contract packs for sale files
• Managing requests for money on account
• Regularly chasing outstanding matters to ensure files continue to progress
• Assisting with the management of the LMS and Lender Exchange portals
• Ensuring files are properly closed with a nil balance
• Processing interim and final bills
• Providing additional support across the department during busy periods and covering colleagues during annual leave
• Managing client appointments and incoming telephone calls

About You

• Excellent written and verbal communication skills
• Strong attention to detail
• Good organisational and time-management skills
• The ability to manage competing priorities and meet deadlines
• A professional and calm approach when dealing with clients
• Good knowledge of Microsoft Word, Excel and Outlook
• Experience using a legal case management system
• Previous experience processing bills
• An understanding of legal terminology and conveyancing processes
• The ability to work independently while also contributing effectively to a wider team

What's on Offer?

• Opportunity to join a growing Conveyancing team
• Supportive and collaborative working environment
• Varied role with exposure to the full conveyancing process
• Opportunity to develop your legal and conveyancing experience
• Long-term career development opportunities

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age