National Subcontractor Coordinator - FM & Supply Chain

JAM Recruitment Ltd; Cardiff; Hybrid; GBP 35,000 - 40,000; Full time

Benefits offered by this job

25 days annual leave

Company pension

Laptop and mobile phone

Hybrid working after probation

Annual salary review

Job summary

JAM Recruitment Ltd. in Cardiff is seeking a Subcontractor Coordinator to manage a nationwide subcontractor network, from allocation to completion.

Based in Cardiff, this full-time, permanent role offers a salary of £35,000 – £40,000 per annum, depending on experience, with a strong growth plan for the nationwide facilities management business. The ideal candidate will enjoy problem-solving, relationship building and keeping work moving.

Qualifications

• Experience in facilities management, maintenance, construction or property services.
• Excellent organisational and multitasking skills.
• Strong communication and negotiation skills.
• Experience working with subcontractors or suppliers.
• Good IT skills and confidence using job management software.
• High attention to detail.
• Ability to prioritise workloads in a fast-paced environment.
• Professional telephone and email manner.

Responsibilities

• Source and recruit new subcontractors across the UK.
• Build and maintain relationships with reliable contractors.
• Verify contractor qualifications, insurance, certifications and compliance documents.
• Maintain an up-to-date approved subcontractor database.
• Monitor subcontractor performance, response times and quality.
• Allocate reactive and planned maintenance works to suitable subcontractors.
• Issue purchase orders using the company job management system.
• Ensure contractors acknowledge and accept work promptly.
• Match contractors based on location, availability, skillset and cost.
• Monitor live jobs from allocation through to completion.
• Liaise with subcontractors, clients and internal teams regarding updates.
• Chase attendance times, completion reports and photographs.
• Ensure SLAs and client deadlines are achieved.
• Resolve issues preventing successful completion of works.
• Update all job records accurately within the company management system.
• Raise and issue purchase orders.
• Upload completion documentation, invoices and reports.
• Close completed jobs once all documentation has been received and approved.
• Ensure system records remain accurate and audit-ready.
• Check subcontractor invoices against purchase orders.
• Ensure agreed rates are adhered to.
• Identify invoice discrepancies for review.
• Support the finance team with invoice queries where required.
• Identify opportunities to improve subcontractor performance and efficiency.
• Assist in developing preferred supplier networks.
• Help improve internal processes and workflows.

Skills

Facilities management

Organisation

Communication

Subcontractors experience

IT skills

Attention to detail

Prioritisation

Tools

Job management software

Job description

JAM Recruitment Ltd. in Cardiff is seeking a Subcontractor Coordinator to manage a nationwide subcontractor network, from allocation to completion.

Based in Cardiff, this full-time, permanent role offers a salary of £35,000 – £40,000 per annum, depending on experience, with a strong growth plan for the nationwide facilities management business. The ideal candidate will enjoy problem-solving, relationship building and keeping work moving.