Multisite Office Administrator & Events Coordinator

Alloyed Limited; Yarnton; On-site; GBP 26,000 - 32,000; Full time

Job summary

Alloyed is seeking an experienced and motivated Office Administrator to join its growing team on a full-time basis. You will work alongside the existing Office Management Team across Abingdon, Yarnton and occasionally Harwell, supporting everyday operations, meeting planning and events.

This role offers a highly competitive remuneration package and an initial temporary contract with the opportunity for longer-term roles as the team expands and the company grows.

Qualifications

• At least 2 years of relevant experience in a similar role.
• Strong written and verbal communication skills.
• High attention to detail and strong organisational skills.
• Excellent communication and influencing skills.
• Proficient IT skills including Microsoft Office.
• Ability to work as part of a growing team.
• Adaptable to change.
• UK driving licence.

Responsibilities

• Liaise with part-time Office Manager(s) to cover overlapping tasks.
• Booking meeting rooms for internal meetings.
• Assisting with client visits - booking meeting rooms, setting up catering, booking lunch with external catering company, reserving parking, arranging transport, and dinner as required.
• Answering the door when required and signing in visitors.
• Allocating fobs and keys to new starters and making sure they are logged.
• Co-ordinating with Broadsword security in relation to alarm and fob systems.
• Reporting maintenance issues and ensuring they are resolved as quickly as possible.
• Drafting and maintaining process and procedure documents on Confluence.
• Travel - Making sure employees are getting the correct level of support from our external travel company within suggested time frames and in line with agreed budgets.
• IT - Reporting any issues with the meeting room AV, desk equipment. Directing individuals to our external support company.
• Merchandise - co-ordinating merchandise requests.
• Supporting organisation and running of all-company events.
• Assisting with onsite all company training/knowledge management events - room bookings and equipment set up.
• Monitoring and responding to messages and voicemails that are received in the Contact mailbox.
• Ad hoc projects including new office set ups, co-ordinating with builders, electricians etc.
• Courier - booking collections and packaging as required.
• Assist in keeping the office, kitchen, meeting rooms tidy and liaise with cleaners.
• General admin - letters, printing, scanning and post. Keeping check of stock and ordering office/stationery supplies as needed. Making sure there is milk available daily and the kitchen supplies are stocked up.
• Allocate lockers where required, set up and record codes. Ensure lockers are emptied if people leave or move site.
• Empty bins where required, wash tea towels/towels.

Skills

Office administration

Communication

Attention to detail

Organisational skills

Microsoft Office

Team player

Adaptability

UK driving licence

Job description

Alloyed is seeking an experienced and motivated Office Administrator to join its growing team on a full-time basis. You will work alongside the existing Office Management Team across Abingdon, Yarnton and occasionally Harwell, supporting everyday operations, meeting planning and events.

This role offers a highly competitive remuneration package and an initial temporary contract with the opportunity for longer-term roles as the team expands and the company grows.