Multisite GP Admin Coordinator

NHS Jobs; Nottingham; On-site; GBP 20,000 - 24,000; Full time

Job summary

NHS Jobs in England seeks an Administrator for a four-site Primary Care Team. The post involves providing high-quality, efficient administrative support across a busy multisite GP practice to ensure smooth patient pathways, accurate records, and timely processing of clinical and nonclinical tasks.

The role works across four sites with flexible hours to support operational needs, focusing on data integrity, governance, and patient service excellence.

Responsibilities

• Scan, index and file incoming clinical correspondence into patient records.
• Code documents using Read/SNOMED codes where diagnoses are identified.
• Raise tasks for clinicians when further action is required.
• Process medication and long-term condition recalls with timely scheduling.
• Manage immunisation processes and contact patients to arrange appointments.
• Monitor vaccine stock levels and liaise with the dispensary for replenishment.
• Process new patient registrations and ensure notes are correctly coded.
• Manage GP2GP transfers for smooth electronic record migration.
• Handle online access requests, verify identity and set access levels.
• Manage Subject Access Requests in line with statutory requirements.
• Ensure GDPR, confidentiality, and governance compliance.
• Prepare referrals according to Primary Care Pathways and GP instruction.
• Type coroners' reports and other dictated material from GPs.
• Process claims for minor operations and enhanced services.
• Support shared care administration, including ADHD protocols.
• Manage private work requests including invoices and payment processing.
• Provide documentation for insurance or private reports where needed.
• Work across all four practice sites and collaborate with colleagues.

Job description

NHS Jobs in England seeks an Administrator for a four-site Primary Care Team. The post involves providing high-quality, efficient administrative support across a busy multisite GP practice to ensure smooth patient pathways, accurate records, and timely processing of clinical and nonclinical tasks.

The role works across four sites with flexible hours to support operational needs, focusing on data integrity, governance, and patient service excellence.