MIS Officer

USP College; Thundersley; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Excellent pension provision

CPD days

Free onsite parking

Eye care vouchers

Onsite Starbucks & Restaurant

Well-being days

Job summary

USP College is seeking an MIS Officer to join the busy Management Information Systems team. You will maintain learner records across all information systems to support funding, reporting and quality assurance.

The role covers enrolments, timetable management, course changes, learner progression and destination data, plus data cleansing for ILR using FIS and PDSAT. You will lead data quality initiatives, produce clear guidance, and deliver training to ensure consistent practices across

Qualifications

• High standard of education or equivalent substantial relevant experience.
• Strong knowledge of timetabling processes and related data management.
• Advanced Excel skills (formulas, lookups, pivot tables).
• Strong organisational skills and ability to manage competing priorities.
• Excellent communication and problem-solving skills.
• A collaborative mindset and ability to lead cross-departmental tasks.
• Attention to detail and commitment to data accuracy.
• Desirable: Experience working in a Further Education (FE) setting.

Responsibilities

• Maintain the accuracy and credibility of learner records across all information systems to support business intelligence reporting and funding compliance.
• Manage and update learner data throughout the academic year (enrolments, timetable, course changes, transfers, progression, outcomes).
• Assist with ILR data cleansing using validation tools (FIS, PDSAT) and internal monitoring processes.
• Lead on tasks/projects supporting strategic/system developments, including new software and workflows.
• Produce guidance documentation and deliver training to ensure consistent data practices across the College.
• Liaise with external systems/agencies and subcontractors to ensure data integrity and compliance.
• Support audit, funding methodology, Ofsted data practices, and QA with the Head of MIS.

Skills

Advanced Excel

Data management

Attention to detail

Communication

Timetabling knowledge

Collaboration

Education

Substantial relevant experience

Tools

FIS

PDSAT

Job description

Are you highly organised, detail-focused, and passionate about data accuracy? We are looking for a proactive and reliable MIS Officer to join our busy Management Information Systems (MIS) team and play a vital role in maintaining accurate learner data that underpins funding, reporting, and quality assurance across the College., Maintain the accuracy and credibility of learner records across all information systems to support business intelligence reporting and funding compliance Manage and update learner data throughout the academic year, including: Learner enrolments Timetable and room management Course changes and learner transfers Learner progression and outcomes Destination data Assist with ILR data cleansing using validation tools such as FIS and PDSAT, alongside internal monitoring processes Lead on specific tasks or projects supporting strategic and system developments, including the implementation of new software, updated workflows, and process improvements Produce guidance documentation and deliver training or demonstrations to ensure consistent data practices across the College Work with external systems and agencies (e.g. Learner Loans, HE Loans, Local Authorities) in line with data sharing agreements Liaise with subcontractors and partners to ensure data integrity Support audit, funding methodology, Ofsted data practices, and quality processes in collaboration with the Head of MIS Proactively monitor data quality and identify opportunities to improve assurance processes, Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

• A dedicated and friendly team of professionals who are keen to develop and learn
• Excellent pension provision
• Annual Staff Awards
• CPD days - opportunities to grow and development through mentorship and coaching
• Free onsite parking
• Staff appreciation days
• Eye care vouchers
• Onsite Starbucks & Restaurant
• Well-being days & activities
• Electric Vehicle Scheme

• Discounted gym membership Hybrid Working available Fully immersive teaching rooms allow simultaneous online teaching at multiple locations Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance
• subject to terms & conditions

This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are 'protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found onGOV UK USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability for working with children and/or vulnerable adults, which may include online searches. We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College's website,found here. You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment. All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

This is an excellent opportunity for someone with strong data management skills who enjoys working collaboratively in a fast-paced educational environment.

• High standard of education or equivalent substantial relevant experience.
• Strong knowledge of timetabling processes and related data management.
• Advanced Excel skills (e.g., formulas, lookups, pivot tables).
• Strong organisational skills and ability to manage competing priorities.
• Excellent communication and problem-solving skills.
• A collaborative mindset and ability to lead cross-departmental tasks.
• Attention to detail and commitment to data accuracy.
• Desirable: Experience working in a Further Education (FE) setting.
• Understanding of curriculum management and support systems.
• Computer-related qualifications or formal training.
• The right candidate will have: High standards of communication and interpersonal skills. The ability to work as a team. A strong attention to detail. The ability to work towards deadlines. Highly motivated and enthusiastic. Excellent attendance and punctuality.