Merchandising Admin Assistant

Club L London; Stretford; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Annual bonus

Dress allowance

25 days annual leave

Birthday day off

Flexible working hours

Early Finish Fridays

Cycle to work

Staff discount 40%

Healthcare Cashplan

Onsite gym

Enhanced pension

Enhanced maternity and sick pay

Snacks and drinks

Social events

Job summary

Club L London is seeking a merchandising administrator to support PO processing, stock control and reporting. This placement role welcomes year students, graduates, or those seeking the next step in merchandising with full training available.

The role requires strong Excel skills, good organisational abilities and a collaborative mindset to work with suppliers, warehouses and internal teams. Progression opportunities exist as the company grows.

Qualifications

• Previous experience in an administrative role, preferably in retail or merchandising.
• Strong Microsoft Excel skills.
• Good organisational skills with attention to detail.
• Strong communication across multiple teams.
• Ability to read, interpret and analyse data.

Responsibilities

• Raise and manage purchase orders, ensuring delivery and accurate stock levels.
• Monitor stock levels and initiate replenishment orders to maintain product availability.
• Provide administrative support to the merchandising team.
• Maintain records of stock movements and sales data.
• Prepare reports on stock levels, sales performance and key metrics.
• Coordinate with suppliers, warehouse teams and other departments to ensure stock management.
• Ensure merchandising systems are updated with accurate stock information.
• Prepare weekly Trade reports and analyse data to support the team.
• Review best & worst sellers weekly to identify actions from line-level performance.
• Oversee end-to-end intake from order to warehouse through delivery scheduling.

Skills

Excel

Organisational skills

Communication

Data analysis

Job description

About Us

Club L London is the next-generation online fashion retailer for the forward-thinking woman. Conceptualised and crafted in-house and abroad, we specialise in accessible luxury and designs of unrivalled quality that flatter all figures.

About Us

Club L London is the next-generation online fashion retailer for the forward-thinking woman. Conceptualised and crafted in-house and abroad, we specialise in accessible luxury and designs of unrivalled quality that flatter all figures.

From prom to occasion, maternity, bridal, and beyond, we deliver an elevated shopping experience that connects our global community of trend-setting consumers, influencers, and content creators with fresh collections dropping weekly.

The Role

Want to be part of Club L London's growing merchandising team? This role would be suitable for placement year students, graduates, or those looking for the next step in their merchandising career. Full training will be provided and progression opportunities available as the company continues through an exciting period of growth.

Key Responsibilities

• Raise and manage purchase orders, ensuring delivery and accurate stock levels
• Monitor stock levels and initiate replenishment orders to maintain product availability
• Provides administrative support to the merch team
• Maintain accurate records of stock movements and sales data
• Assist in the preparation of reports on stock levels, sales performance, and other key metrics
• Coordinate with suppliers, warehouse teams, and other departments to ensure efficient stock management
• Ensure merchandising systems are updated with accurate stock information
• Prepare Monday Trade reports, accurately updating data dumps and analysing data to drive actions and supporting the wider team with any additional information they may need
• Review best & worst sellers weekly with the ability to identify actions from line level performance
• Responsible for end to end intake management from point of order raising to intake into the warehouse through management of the delivery schedule and critical path
• Review & ensure all PO’s are delivered into the business correctly and any necessary actions taken
• Completing key admin tasks quickly & accurately ensuring weekly deadlines are met
• Establish and maintain strong working relationship across wider teams within the business

About You

• Previous experience within an administrative role preferably within retail or merchandising
• Strong Microsoft Excel skills
• Good organisational skills, accurate with strong attention to detail
• A good communicator and able to build relationships with multiple teams across the business
• Good ability to read, interpret and analyse data

What's on offer?

• Annual bonus scheme
• Bi-Annual Dress Allowance
• 25 days of annual leave (plus bank holidays)
• Extra day off for your birthday
• Flexible working hours around core hours of 10-4
• Early Finish Fridays
• Cycle to work scheme
• 40% staff discount across Club L and Lavish Alice products
• Healthcare Cashplan
• Free onsite gym
• Enhanced pension contribution
• Enhanced maternity and sick pay
• Free snacks, drinks & treats
• Social events