Merchandising Administration Assistant - Level 2

New Look; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

New Look is seeking a Merchandising Admin Assistant to join their growing Merchandising team in London. This role focuses on maximising sales opportunities through effective stock management and planning, backed by insightful reporting and close collaboration with the Merchandising team. Ideal candidates will possess strong analytical and numerical skills, with a background in the fashion retail sector being advantageous.

Benefits

Monthly 25% off privilege vouchers

Sample sales

Season ticket loans

Qualifications

• Strong numerical and analytical skills required.
• PC literate with Intermediate/Advanced knowledge of Excel.
• Previous experience in Fashion/Retail desirable.

Responsibilities

• Manage daily/weekly tasks according to department plan.
• Create and maintain purchase orders.
• Produce daily sales reports and review figures to advise on actions.

Skills

Numerical skills

Analytical skills

Communication

Education

Experience in Fashion / Retail

Tools

Excel

Word

PowerPoint

Outlook

Job description

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Client:

New Look

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

36b6fd6ea51a

Job Views:

12

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

We’re New Look and we’ve been at the forefront of British high-street fashion since 1969. Over the last 50 years, we’ve grown to be a global, multichannel brand offering on-trend, value-driven fashion for women, men, girls and boys.

Our passion is feel-good fashion at feel-good prices – and we truly believe that all starts with us. Our values inspire us every day: we play to win, we’re customer-obsessed and we work as one to give each and every one of our customers That New Look Feeling.

It's a busy and exciting time for the brand and we’re on the hunt for a Merchandising Admin Assistant to join our growing Merchandising team within our Outerwear Department.

The Team

In Merchandising we are responsible for the planning and stock management of our products across all our channels and markets. We work closely with Buying on how we can maximise our profit by putting the right product, in the right stores at the right times

The Role:

As Merchandising Administration Assistant you will put the customer requirements at the centre of our offer and support the Merchandising team to maximise sales opportunity and profitability, by planning and delivering a commercial level of sales and stock across all relevant regions and channels.

• Achieving department KPI’s in line with strategy and department plan, maximising sales and profit

• Awareness of the Brand Vision

• Managing daily /weekly tasks in line with ways of working

• Taking ownership and finding solutions

• Supporting commitment management through the weekly team updates, reviewing this daily and actioning all amends

Intake Management

• Management of intake and relationships with Suppliers to ensure products are delivered on time, Quality issues are dealt with in a timely manner, slippage is communicated to all relevant parties and compliance charges are followed through

Purchase Orders

• Creating, maintaining and managing PO’s, ensuring they are kept up to date and accurate

• Weekly UDA (User Defined Attributes) management ensuring all are kept up to date and are correct

• Completing ratio on orders, ensuring the correct ratio is purchased to optimise sales

• Highlighting opportunities or where risks could arise on markdowns, promotions and / or repricing

Reporting

• Producing daily sales reports, feeding back to the Team, reviewing sales figures and advising on appropriate actions, such as repeat buying / increasing commitment; extending product further down the chain; and increasing replenishment to the best performing stores

Distribution

• Maintaining an effective working relationship with the Branch Merchandising Assistant, ensuring they are updated with delivery changes and managing the distribution plan alongside Branch Merchandising to maximise sales and manage risk, along with reporting back to the Team

• An understanding of the New Look Customer

• Basic understanding of our Customer Insight and Market Share

About You:

PC literate – Intermediate / Advanced Excel, Word, Powerpoint, Outlook.

An understanding of fashion trends and knowledge of the high street

Other Essential Skills
Strong numerical and analytical skills
Accuracy
Confident communicator
Previous experience working in Fashion / Retail and / or as a Merchandising Admin Assistant desirable

Why New Look?

The amazing people, the love of fashion, – there are so many reasons to love working at New Look. We prioritise development, offering training to support your progression, so you can be at your absolute best and achieve your goals. You’ll also receive these amazing benefits, to name only a few:

· Monthly 25% off privilege vouchers for family and friends to enjoy

· Sample sales

· Season ticket loans

We pride ourselves in being a flexible employer. Although this is a full-time role, our colleagues work a range of patterns. If you have a specific pattern in mind, we are keen to discuss this with you in line with the output needed for the role.