Meetings & Events Executive

Techexchange; London; On-site; GBP 37,000; Full time

Job summary

An established industry player in the hospitality sector is seeking a vibrant Meetings & Events Executive to join their dynamic team in central London. This exciting role involves planning and executing a variety of events, ensuring exceptional customer service and seamless coordination from start to finish. With a focus on maximizing revenue and client satisfaction, you will engage with clients and agents to create memorable experiences. If you are passionate, organized, and have a flair for event management, this opportunity offers a fantastic environment to thrive and make a significant impact.

Benefits

Two complimentary Bonus Breaks

Employee benefit card for discounted rates

Free meals on duty

Access to hotel Gym

Up to 33 days of annual leave

Qualifications

• Previous Meetings & Events experience in a conference hotel or venue.
• Proven record of accomplishment in event management.

Responsibilities

• Assist in planning and executing meetings and events for up to 446 guests.
• Respond to enquiries and maintain client relationships professionally.
• Ensure accounting procedures are followed and client disputes resolved.

Skills

Organisation and time management skills

Strong communication skills

Administration and problem solving skills

Customer focused

Attention to detail

Sales maximization

Tools

OPERA Cloud

Delphi system

Job description

MEETINGS & EVENTS EXECUTIVE

We are looking for a FUN, PASSIONATE & EXTROVERTED Meeting & Events Executive who wants to join our FANTASTIC MEETING & EVENTS TEAM at a VIBRANT central London Hotel! We have 312 bedrooms and 17 meeting rooms, including a Theatre.

You will assist the Meetings & Events department to achieve maximum revenue and client relationships, through effective and efficient sales techniques and strategies-providing excellent customer service at all times to all customers

In this role, you will assist in planning and executing meetings, events, and conferences for up to446 guests,from start to finish.

You will work closely with our clients, agents, and team members to ensure seamless coordination and delivery of all aspects of the event.

This role requires proven record of accomplishment in event management.

Responsibilities

• Respond to enquiries from agents/clients within time limit and in a professional manner
• Practice efficient and effective yield management in line with guidelines
• Promote special offers where appropriate and maximize each and every sales opportunity
• Prepare contracts and ensure maximum conversion of all business taken in the diary
• Ensure all business is chased and departmental guidelines are followed
• To conduct show-rounds for existing bookings and for new clients
• Ensure client receives a detailed event order in advance of their event
• Greet client on arrival to the hotel at the start of their function and maintain a presence throughout the event
• Resolve any client disputes and complaints in a professional manner and within guidelines issued
• Ensure accounting procedures are adhered to at all times - obtain prepayments, reconcile and check final invoices and send to the client within 48hours of departure. Any account queries are to be dealt with within 48 hours
• Maintain strong market awareness through competitor site inspections
• Achieving individual weekly targets
  
  

Key Skills And Behaviours Required

• Organisation and time management skills
• Strong communication skills both written and verbal
• Administration and problem solving skills
• Ability to work to deadlines
• Customer focused
• Attention to detail
• Driven towards maximising sales and meeting departmental budgets
• Use of OPERA Cloud and Delphi system is preferable
  
  

You must have previous Meetings & Events experience in a conference hotel or venue.

Benefits

• Two complimentary Bonus Breaks - benefit from a free one or two day break in another property in the UK each year
• Employee benefit card offering discounted rates in Hotels worldwide
• Free meals on duty and access to hotel Gym
• Up to 33 days of annual leave per annum
  
  

Salary: £36,037 per annum (£17.77 per hour)

The successful candidate must already have eligibility to work in the UK.