Medical Staffing Rostering and Data Administrator

Cambridge University Hospitals; Cambridge; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

On-site facilities

Staff travel subsidies

Parking on site

Job summary

Cambridge University Hospitals NHS Foundation Trust is seeking a highly organised Rostering and Data Administrator to support medical staffing. This hybrid role involves workforce analytics, rostering, and data reporting to enable safe deployment of doctors across the Trust.

You will work with Clinical Directors, Managers and Residents to optimise rotas, improve leave processes and contribute to major workforce initiatives. Flexible working and home-working opportunities are available.

Qualifications

• Educated to degree level or NVQ level 4 or equivalent professional experience.
• Evidence of continuing personal and professional development.
• Experience of roster management, workforce systems or scheduling systems.
• Experience maintaining and updating databases or information systems.
• Experience producing statistical or management reports for varied audiences.
• Experience working with large and complex datasets.
• Experience using Excel to manipulate and analyze data.
• Experience of change management and implementing new processes.
• Experience developing dashboards and performance reports.

Responsibilities

• Support safe, compliant deployment of doctors across the Trust.
• Manage and analyse workforce data, produce reports and insights.
• Maintain accuracy of key workforce systems and introduce improvements.
• Develop safe medical rotas and support contractual compliance.
• Contribute to workforce improvement initiatives and dashboards.

Skills

Communication skills

Organisation

Numerical & analytics

Data analysis & reporting

Adaptability & learning

Attention to detail

Project management

Leadership

Process automation

Education

Degree level / NVQ4

CPD evidence

Tools

Excel (Pivot Tables)

Job description

Medical Staffing Rostering and Data Administrator

Band 5

Main area Division Corporate - Medical Staffing Grade Band 5 Contract Permanent Hours

• Full time
• Part time
• Flexible working

37.5 hours per week (Full Time or Part Time / Flexible working hours may be considered. This is a hybrid role where you will have the ability to work from home on around one third of your working shifts.) Job ref 180-F-CVA1102

Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division Corporate Town Cambridge Salary £32,073 - £39,043 p.a. pro rata Salary period Yearly Closing 08/11/2026 23:59 Interview date 17/11/2026

Job overview

We are seeking a highly organised, detail-focused and analytical individual to join our Medical Staffing team as a Rostering and Data Administrator. This is an exciting opportunity to be at the heart of workforce planning for our medical workforce supporting the safe, compliant and effective deployment of doctors across the Trust.

In this varied role, you will help manage complex information, develop safer and more effective rotas, improve annual leave management processes and support major workforce initiatives. You will also play a key role in delivering high-quality workforce data management, analysis and reporting for internal stakeholders as well as regional and national organisations.

This is an exciting opportunity for someone who enjoys working with data, building strong working relationships and contributing to continuous improvement.

You will have access to options to work flexibly and will have the ability to work from home on around one third of your working shifts.

Main duties of the job

As a key member of the Medical Staffing Team, you will support the safe, compliant and effective deployment of doctors across the Trust. Combining workforce analytics, medical rostering and service improvement, you will provide managers and clinical leaders with the information and support needed to make informed workforce decisions.

You will manage and analyse workforce data, produce reports and insights, and maintain the accuracy of key workforce systems. Working closely with Clinical Directors, Service Managers, Consultants and Resident Doctors, you will help develop safe and efficient medical rotas and support contractual compliance.

You will also contribute to workforce improvement initiatives, including medical e-rostering, annual leave management, rota redesign and reporting improvements, while building strong relationships with stakeholders across the organisation. This role is ideal for someone who enjoys working with data, solving problems and driving service improvement.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on 8th November 2026.

Interviews are due to be held on 17th November 2026.

All appointments with a start date on or after 1 October 2026 will be subject to a 12-week probationary period. This provides a structured and supportive period to help you settle into your role, with regular reviews and feedback.

Right to Work

As there is a 12-week probationary period, successful candidates are expected to have the Right to Work for a period of at least 6 months from the proposed start date. Immigration and Right to Work status will be discussed with successful candidates at conditional offer. CUH will not offer sponsorship to candidates that have applied for a fee waiver.

Due to Home Office immigration rules, a full-time permanent vacancy cannot be filled by individuals on a student visa. Therefore, please be advised that if you are a student visa holder, we will not be able to offer you a full-time permanent contract unless you have:

- applied for a Graduate visa

- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person specification

Qualifications

• Educated to degree level or NVQ level 4 or equivalent professional experience. (A)
• Evidence of continuing personal and professional development. (A)

Experience

• Experience of roster management, workforce systems or scheduling systems. (A)
• Experience maintaining and updating databases or information systems. (A)
• Experience producing statistical or management reports and presenting information to a variety of audiences. (A)
• Experience working with large and complex datasets. (A)
• Experience using Excel to manipulate and analyse data. (A)
• Prioritising, planning and organising own tasks and working within guidelines. (A)
• Experience of dealing with difficult situations and using influencing and negotiating skills to bring about a positive result. (A)
• Experience of change management and implementing new processes. (A)
• Previous experience of working in NHS. (A)
• Experience of medical rostering systems (e.g. Allocate HealthRoster, SafeCare, CLW, DRS or equivalent). (A)
• Experience of the implementation of medics e-rostering. (A)
• Previous experience dealing with external reporting requirements including FOI. (A)
• Previous experience of projects requiring organisational change. (A)
• Experience of training staff at a practical and theoretical level. (A)
• Experience developing dashboards and performance reports. (A)

Knowledge

• Experience of workforce administration within an NHS or large complex organisation. (A)
• Understanding of confidentiality and data protection. (A)
• Understanding of customer service. (A)
• Strong computer skills including detailed knowledge of Microsoft Excel including the use of Pivot Tables and array of functions such as lookups. (A/T)
• Understanding of rostering staff. (A)
• Understanding of the importance of accurate data for organisational decision-making. (A)
• Understanding of NHS workforce datasets and reporting requirements. (A)
• Knowledge of ESR, Optima, HealthRoster, Allocate or similar workforce systems. (A)
• Awareness of NHS performance and workforce metrics. (A)
• Knowledge of data protection legislation including GDPR. (A)
• Knowledge of Medical and Dental Terms and Conditions of Service. (A)

Skills

• Excellent written and verbal communication skills. (A)
• Strong organisational skills with the ability to organise and manage competing priorities, whilst working under pressure (A).
• Strong numerical and analytical skills. (A)
• Ability to analyse, manipulate and present complex data in a format that can be easily understood. (A/T)
• Willing to take on/learn new skills. (A)
• Excellent attention to detail and accuracy. (A)
• Ability to manage projects. (A)
• Leadership skills. (A)
• Experience of process automation and reporting improvement. (A)

Additional Requirements

• Able to handle sensitive and confidential information appropriately, maintaining compliance with Data Protection legislation and organisational policies. (A)
• Demonstrates a proactive approach to identifying data quality issues and implementing solutions. (A)
• Able to work independently, exercising initiative and judgement within agreed procedures. (A)
• Able to build effective working relationships with staff at all levels and provide support and advice on all aspects of the role. (A)
• Flexible and adaptable in response to changing service needs and system developments. (A)
• Commitment to maintaining and developing own technical knowledge and skills. (A)
• Interest in workforce analytics, business intelligence and data-driven decision-making. (A)

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