MDT and Pathway Coordinator

Cambridge University Hospitals; Cambridge; Remote; GBP 28,000 - 31,000; Full time

Benefits offered by this job

On-site facilities

Staff travel concessions

Flexible working options

Job summary

Cambridge University Hospitals NHS Foundation Trust is seeking an MDT administrator and Pathway Tracker to join the Vascular Surgery team in Division D. The role focuses on validating, amending and tracking 18-week patient pathways, improving data quality, and ensuring timely bookings within local and national targets.

The post requires excellent IT skills, ability to communicate with staff at all levels, and capability to prioritise and organise under pressure.

Qualifications

• GCSE Maths & English or Equivalent.
• Experience in NHS/healthcare admin roles.
• Ability to manage RTT pathway data and use IT systems.

Responsibilities

• Manage, track and navigate 18-week patient pathways and report at meetings.
• Validate and improve data quality across pathways from referral to completion.
• Ensure timely appointments and booking within waiting-time targets.
• Co-ordinate with colleagues involved in patient management.
• Manage MDT and ensure correct patients are discussed.
• Ensure imaging and external reports are ready for MDT.

Skills

Excellent communication skills

Education

GCSE Maths & English or Equivalent

Tools

EPIC hospital system

CHEQs

Microsoft Office

Job description

Main area Division D - Vascular Surgery Grade Band 4 Contract Permanent Hours

• Full time
• Part time
• Flexible working

37.5 hours per week (Full Time or Part Time / Flexible working hours may be considered.) Job ref 180-D-CVA1292

Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division D Town Cambridge Salary £28,392 - £31,157 p.a. pro rata Salary period Yearly Closing 29/10/2026 23:59 Interview date 16/11/2026

Job overview

An exciting opportunity has arisen for an enthusiastic and self motivated individual to join the Vascular Surgery team as an MDT administrator and Pathway Tracker.

We are seeking a highly motivated applicant with good organisational skills and who be able to communicate confidently with all levels of staff on a wide range of information as well as the ability to work under pressure as part of a team. Experience in planning complex processes, report writing and data analysis is desirable and excellent written & verbal skills are essential.

Attention to detail and the ability to prioritise and organise work with minimum assistance is required. Much of the work is reliant on effective use of IT systems therefore applicants should be confident in using (and supporting others in using) a variety of software packages including word processing, excel spreadsheets and e-mail as well as Hospital systems.

In this role, you will also be responsible for validating, amending, tracking and navigating 18 week patient pathways and improving data quality for all patients under the Vascular Surgery service as well as ensuring our patients are booked within local and national targets.

Main duties of the job

Working within a complex environment the post holder has responsibility for managing, tracking and navigating 18 week patient pathways and reporting at relevant meetings, ensuring that national and local targets are met.

Responsible for validating amending and improving data quality in relation to pathways from initial referral, through diagnostics to completion of patients episode.

Proactively ensuring the patient has timely appointments within their pathway in order to achieve the waiting time targets.

Liaising and co-coordinating with all colleagues involved in the patient's management.

Managing the MDT and ensuring that the correct patients are added to the list to be discussed.

Ensuring that all required information such as imaging and external reports are available and uploaded ready for the MDT discussion.

Sending outcomes from the MDT meeting to the relevant colleagues to action and following up to ensure these actions have been taken.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on 29th October 2026.

Interviews are due to be held on 16th November 2026.

All appointments with a start date on or after 1 October 2026 will be subject to a 12-week probationary period. This provides a structured and supportive period to help you settle into your role, with regular reviews and feedback.

Right to Work

As there is a 12-week probationary period, successful candidates are expected to have the Right to Work for a period of at least 6 months from the proposed start date. Immigration and Right to Work status will be discussed with successful candidates at conditional offer. CUH will not offer sponsorship to candidates that have applied for a fee waiver.

Due to Home Office immigration rules, a full-time permanent vacancy cannot be filled by individuals on a student visa. Therefore, please be advised that if you are a student visa holder, we will not be able to offer you a full-time permanent contract unless you have:

- applied for a Graduate visa

- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this position.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person specification

Qualifications

• GCSE Maths & English or Equivalent
• Customer Service/ Business Admin /ITQ or equivalent professional experience
• Relevant training on RTT pathway management

Experience

• Experience of working within a healthcare setting
• Prioritising, planning and organising own and others tasks.
• Experience of dealing with difficult situations and confrontations
• Data entry experience and documentation
• Previous experience of working in NHS
• Previous experience of working with medical records
• Experience of working with EPIC hospital system
• Experience of working with CHEQs
• Experience of presenting to various team members

Knowledge

• Confidentiality and data protection processes and procedures
• Good working knowledge of office procedures and all Microsoft office packages
• Awareness of NHS targets and Trust priorities
• Knowledge of RTT targets
• Knowledge of the Trust including awareness of priorities
• Knowledge of Trust information systems
• Knowledge of Medical Terminology

Skills

• Ability to manage/work as part of a team
• Excellent communication skills including telephone, email, face to face
• Ability to organise and manage own time and others to keep to deadlines
• Ability to use own initiative and work autonomously
• Excellent IT skills – ability to use Microsoft office applications including spreadsheet and email
• Willing to take on/learn new skills
• Ability to show attention to detail and accuracy
• Ability to work under pressure
• Ability to store and safeguard confidential documents
• Able to negotiate and develop good working relationships
• Ability to adapt and embrace change
• Ability to think laterally and an innovative approach to problem solving

Additional Requirements

• The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together - safe, kind, excellent.