Medical Staffing Administrator

University Hospitals of Derby and Burton NHS Foundation Trust; East Midlands; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

Development opportunities

Leadership development

Employee assistance programme

Discounted gym membership

Onsite fitness classes

Car schemes

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust is seeking a Medical Staffing Administrator for a 12-month fixed-term contract within the Medicine Business Unit. The role involves maintaining medical rotas, managing leave, sourcing locum cover and administering recruitment and onboarding for new doctors.

The successful candidate will be an effective communicator with strong IT skills and attention to detail, providing essential support to the Medical staffing team and serving as

Qualifications

• Must be an effective communicator with excellent IT skills.
• Strong attention to detail and accuracy in admin tasks.
• Experience with rostering, recruitment and onboarding processes.

Responsibilities

• Maintain and update medical rotas.
• Escalate staffing concerns to Medical Staffing Team Leader.
• Source locum, bank or agency cover as required.
• Administer annual leave, study leave and absence management.
• Process payments for contracted, bank and agency staff.
• Maintain accurate personnel records.
• Assist with recruitment and onboarding for new doctors.
• Provide admin support for resident doctors induction.
• Serve as first point of contact for rota queries and leave.

Skills

Effective communication

IT skills

Attention to detail

Tools

E-Rostering platform

Microsoft Office

Job description

An exciting opportunity has arisen for a Medical Staffing Administrator on a 12 month fixed term contract within the Medicine Business Unit.,

• Maintaining and updating medical rotas
• Escalating staffing concerns to the Medical Staffing Team Leader
• Maintaining oversight of gaps in medical cover and following processes to source locum, bank or agency cover as required
• Administration of Annual leave, Study leave and Absence management in line with Trust policy
• Processing of additional payments for contracted, bank and agency staff
• Maintaining accurate personnel records
• Administration relating to recruitment and onboarding processes for new doctors joining the department
• Administrative support for resident doctors local induction
• Acting as the first point of contact for resident doctors regarding rota queries, leave and administrative processes
• Liaising with internal departments (HR, Payroll, Recruitment, Workforce, Clinical and operational management teams)
• Prioritise tasks and manage conflicting tasks effectively
• Use of Trust IT systems to include E-Rostering platforms, Microsoft office and other internal IT systems
• Maintaining effective communication within the Medical staffing team

We are looking for an enthusiastic and highly motivated individual to embrace and develop this fast paced and interesting role. You must be an effective communicator, possess excellent IT skills and have excellent attention to detail. The successful applicant will be able to manage rotas, problem solve and maintain efficient and effective processes within the Medical staffing team.

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.