Medical Secretary - Urology

Esneft; Ipswich; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Pension scheme

Annual leave 27 days pro rata

NHS Discounts

Job summary

ESNEFT’s Urology Department in Ipswich is seeking a motivated Medical Secretary to provide confidential and efficient administrative support to clinicians, patients and fellow secretaries. You will manage mail, dictation, letters, patient pathways and filing, while supporting the Choose & Book process and phone enquiries.

Successful candidate will have clerical experience and be confident with IT systems. Training will be provided; interview week of 23 November. Sponsorship restrictions apply.

Qualifications

• Previous administrative or clerical experience
• Good working knowledge of IT systems

Responsibilities

• Receive and open mail
• Perform routine tasks on own initiative
• Type general correspondence, clinic letters, discharge summaries, reports
• Receive dictation via Big Hand and upload letters to Evolve
• Update patient pathway following clinic appointment
• Manage the non-admitted PTL
• Assist Department Lead with Choose & Book Process
• Answer telephone and deal with enquiries, convey messages
• Maintain efficient filing systems
• Ad-hoc duties as delegated by Department Lead

Skills

Attention to detail

Communication skills

Organisational skills

Prioritisation

Tools

BigHand dictation

Evolve system

Job description

An exciting opportunity has arisen for a highly motivated and organised Medical Secretary to join the Urology Department at Ipswich Hospital.

We are seeking a dynamic, flexible and enthusiastic individual to become part of our dedicated team, providing an efficient and effective administrative support service to clinicians, patients and fellow medical secretaries. This is a rewarding role within a busy department, where you will play a key part in ensuring the smooth running of patient pathways and clinical services.

The successful candidate will have excellent attention to detail, strong communication and organisational skills, and the ability to effectively prioritise a varied workload. You should be confident working both independently and as part of a team, with the flexibility to support different areas of the service as required.

Applicants should have previous administrative or clerical experience and a good working knowledge of IT systems. Full training will be provided in the use of Trust systems and processes.

If you are a motivated individual who is passionate about delivering high-quality administrative support and excellent patient care, we would love to hear from you.

Interview Date will be w/c 23rd November.

Main duties of the job

You will undertake a full range of secretarial and administrative duties for the Urology team including:

• Receive and open mail
• Perform routine tasks on own initiative
• Type general correspondence, clinic letters, discharge summaries, reports
• Receive dictation via Big Hand and upload letters to Evolve
• Update patient pathway following clinic appointment
• Manage the non-admitted PTL
• Assist Department Lead with Choose & Book Process
• Answer telephone and deal with enquiries, convey messages
• Maintain efficient filing systems
• Ad-hoc duties as delegated by Department Lead

For further information about this role please contact:

Jack Munson - Operational Co-ordinator

[e-mail]

Working at ESNEFT

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. Along with supporting you to achieve your career goals

• We offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts.
• Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Sponsorship Eligibility

To comply with UK Government regulations on sponsorship we are unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold. Full guidance on sponsorship can be found Skilled Worker visa: Overview - GOV.UK

Notes

Please note that where response levels are exceptional we may close the post before the specified date, therefore early application is recommended.

In line with AfC Terms and Conditions new entrants to NHS will commence on the entry level of the salary

If you require any information in an alternative format or have any access needs for the application process, please contact us.