Medical Secretary - Respiratory

Esneft; Ipswich; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Training and development opportunities

Flexible working options

NHS Pension and staff benefits

27 days annual leave pro rata

Job summary

ESNEFT is inviting applications for a Medical Secretary in the Respiratory Department at Ipswich Hospital. This full-time fixed-term post runs until 31 March 2027, offering a busy NHS environment with opportunities for development and training.

You will support consultants, handle clerical duties, and work with IT systems including Epic. Excellent communication and accuracy are essential in this role.

Qualifications

• Proven Medical Secretarial background.
• Competent in Microsoft Word, Excel and Outlook.
• Experience of working with patients face to face.
• NHS experience and AMSPAR qualification progression.

Responsibilities

• To manage and support allocated Consultant and team in the Team Leader’s absence.
• To ensure a high standard of secretarial and administrative service are delivered daily.
• To utilise hospital systems including Evolve / Epic to deliver efficient service.
• To recommend and support service improvements to working practices.
• To train and develop other team members to sustain competencies.

Skills

Medical secretarial

Microsoft Word/Excel/Outlook

Patient interaction

NHS experience

EPIC experience

Education

5 GCSEs including English & Maths

AMSPAR or working towards AMSPAR qualification

Tools

EPIC

Job description

Main area Administration Grade NHS AfC: Band 3 Contract 6 months (Fixed term contract to cease 31st March 2027) Hours Full time - 37.5 hours per week Job ref 432-HR950-26

Site Ipswich Hospital Town Ipswich Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 18/10/2026 23:59

We are one of the largest NHS organisation in England. Our scale provides exciting opportunities for development, innovation, research, education and training.

Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits

Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of ESNEFT’s core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, Procedures and in its Practices, to foster positive work relationships, and finally to act with integrity as a professional within ESNEFT as well as a representative of the NHS as a whole. The EDI Agenda reflects the Trust values such as Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan, People Plan, People Promise and a Model Employer intrinsic in the Equality Diversity and Inclusion Agenda, we consistently strive to improve, to take the learning into Action for a better ESNEFT.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

Job overview

Do you have good clerical skills? Would you like to help make a different to our patients?

An exciting opportunity has arisen to join the Respiratory Department as a Medical Secretary, full time, fixed term until the end of March 2027.

We are looking for a hardworking, highly motivated team player who will also be able to work on their own initiative. You must have excellent communication skills and a friendly manner.

You should have a good level of clerical experience and good working knowledge of IT systems although full training in the use of our systems will be provided.

If you feel you have the skills to join our team, then you may just be the person we are looking for.

This is a great opportunity for someone looking for the next step in their career.

Main duties of the job

• To manage and support allocated Consultant and team in the Team Leader’s absence.
• To ensure a high standard of secretarial and administrative service are consistently delivered by undertaking / delegating all required tasks and activities on a daily basis.
• To utilise the required technology / hospital systems including Evolve / Epic and any other new technology or system(s) that are introduced and support other team members to do so to deliver an efficient administrative and secretarial service.
• To recommend and support the implementation of service improvements to own and team working practice to improve workflow.
• To train and develop other team members to ensure competencies are developed, sustained and updated and to deliver the required administrative and secretarial service in a changing working environment.

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person specification

Experience

• Proven Medical Secretarial background
• Competent in the use of Microsoft applications including Word, Excel and Outlook
• Experience of working with patients face to face
• Previous experience of working with vulnerable members of the public or within community health setting
• NHS experience
• Epic experience

Qualifications

• 5 GCSEs (or equivalent), C or above, including English & Maths
• Working knowledge of Medical Terminology
• AMSPAR or working towards attaining AMSPAR qualification

Knowledge

• Understanding of the need to maintain Patient Confidentiality
• Data Protection – knowledge of GDPR requirements and legislation

Please note that where response levels are exceptional we may close the post before the specified date, therefore early application is recommended.

Please make sure that you read the Job Description and Person Specification attached and that your statement in support reflects this as your application will be judged against these criteria.

If you require any information in an alternative format or have any access needs for the application process, please contact us.

Secondment - if you are interested in undertaking a role on a secondment basis, please ensure that you have discussed this with your current line manager prior to submitting your application. Please note if you are already an employee of ESNEFT fixed term roles will only be offered on a secondment basis.

When providing reference details please provide email addresses so references can be sought promptly to cover the last 3 years of employment.

Successful candidates may be charged for their DBS check. Please ensure you read the information found in the attached DBS Information document

The Trust is committed to its staff and their development and to equal opportunities and diversity. Applications are welcomed from all sections of the community.

Whilst we welcome applications from all and your application will be considered on individual merit, if you are offered a position and require a Skilled Worker Certificate of Sponsorship we may not be able to process your application to the final stage due to Home Office eligibility. Please note Band 2 roles are not eligible for sponsorship.

In submitting an application form, you authorise East Suffolk and North Essex NHS Foundation Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

We would like to take this opportunity to thank you for your interest in East Suffolk and North Essex NHS Foundation Trust; we look forward to receiving your application for employment.

We do not charge any fees at any stage of our recruitment process, including job applications, interviews, sponsorship arrangements or employment offers

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.